Productivity & Accountability

There are two recorded training sessions for the Capital Planning & Project Management (CPPM) component functions in Assetworks. These were live trainings recorded. You should work with your supervisor for any questions related to Assetworks.

Session 1 (2 hours)

• Assetworks AiM Overview
• Roles & Responsibilities
• Capital Project Data Overview
• Create My Projects query in TEST and PROD
• Working with a Capital Project in AiM

Session 2 (2 hours)

• Budget Revisions
• Work Orders  (how to request work, how to view work orders and their costs)
• Direct Expenses
• Contracts, Invoices and Pay Apps  (explanation and viewing them…Contract Admin input ONLY)
• Construction Directives, Proposals, Change Orders
• Reports Available
• How to create and manipulate saved queries in PROD
• ½ hour working time for PMs in PROD

Those that have Project Management, Capital Planning, or Administrative Roles related to Capital Projects.

Locate both sessions in this BOX folder.

UW System provides courses that are assigned to you based on your position. These courses may include:

• Intro to HRS
• Security Awareness
• PY Payroll Calendar

All employees

Click here to access your learning path.

A checklist and guidance to consider when planning a meeting that may include in-person and virtual participants. As we adapt to facilitating a combination of in-person and virtual working environments, it’s important to make considerations for each style of work to ensure we are also creating an inclusive, collaborative, and productive work environment.

• Follow the links and drop-down menus on the UW-Madison Information Technology Guide on How to Host Inclusive Hybrid Meetings
• Download the Inclusive Meetings Checklist

Click on the learning above.

Cisco Jabber is a platform that employees can use to receive calls from their office phone on their mobile device. Below you will find training materials from the UW-Madison KnowledgeBase to help with the use and understanding of Cisco Jabber.

• Getting Started: How to download Cisco Jabber on a computer
• Signing in: Jabber for Voice Only Overview and Sign in Information
• Jabber Calling Basics (Windows/Mac)
• Answering/Placing Calls in Jabber (Windows/Mac)
• Transferring calls in Jabber (Windows/Mac)
• Making conference calls in Jabber (Windows)

Click on each learning above.

Trello is a platform that is used to help teams collaborate through boards, lists, and cards. This tool helps users organize and prioritize their projects. Below you will find training materials to help with the use and understanding of Trello.

• Getting Started: Trello Basics (YouTube)
  • Trello Basics Guide (Trello)
• Advanced Trello features training videos (LinkedIn Learning)

Click on each learning above.

The YouTube video playlist below demonstrates some extra features and workflow shortcuts available in the Go iOS apps.  These apps are used daily by tradespeople in Physical Plant to:

• Track what they are working on
• Fill out time cards
• Communicate with other tradespeople on shared work

Click or tap on the middle of the video screen to start watching the tips and tricks videos.  Alternatively, click or tap on the “Watch on YouTube” button to watch the playlist on a larger video screen.

Click on the YouTube Video above to watch. You can open in YouTube to access the whole playlist

The YouTube video playlist below demonstrates the basic functionality of the Go iOS apps.  These apps are used daily by tradespeople in Physical Plant to:

• Track what they are working on
• Fill out time cards
• Communicate with other tradespeople on shared work

Click or tap on the middle of the video screen to start watching the tutorial videos.  Alternatively, click or tap on the “Watch on YouTube” button to watch the playlist on a larger video screen.

Click on the YouTube Video above to watch. You can open in YouTube to access the whole playlist

The link below leads to the Facilities Planning and Management internal Knowledge Base.  This is a website that can only be seen by UW Employees.  It contains all training documentation created by and available to Physical Plant employees related to the three main software systems maintained by Physical Plant.  They are:

• ReADY – a website where campus customers can submit maintenance work requests to Physical Plant
• AiM – a website used by Physical Plant employees to track and manage work created through ReADY
• Go – an iOS app used daily by tradespeople to manage their work, fill out timecards, and communicate with other tradespeople

Feel free to save or bookmark the Knowledge Base website for future reference.  Also note that a shortcut to the Knowledge Base website is automatically made available to you on your work-issued iPhone or iPad.

Go to the knowledgebase here: https://kb.wisc.edu/fpm/internal/

Check out UW-Madison’s resources: https://it.wisc.edu/learn/guides/getting-started-with-webex-meetings/ 

Zoom is an enterprise cloud platform for video, voice, online meetings, screen sharing, chat, and webinars. This enterprise web conferencing and distance learning application runs across mobile devices, desktops, telephones, and room systems.

Because the UW-Madison Zoom service uses an Education license, we have access to more features compared to a free basic Zoom account. Below are quick highlights on the differences:

This document explains how to start using the UW-Madison Zoom service.

Learn more about using Microsoft Word with this training.

With Word on your PC, Mac, or mobile device, you can:

• Create documents from scratch, or a template.
• Add text, images, art, and videos.
• Research a topic and find credible sources.
• Access your documents from a computer, tablet, or phone with OneDrive.
• Share your documents, and work with others.
• Track and review changes.

Outlook is a versatile and important tool. Learn more about it through this training.

With Outlook on your PC, Mac or mobile device, you can:

• Organize your email to focus on the messages that matter most.
• Manage your calendar to schedule meetings and appointments.
• Share files from the cloud so everyone always has the latest version.
• Stay connected and productive wherever you are.

Get up to speed with Microsoft Excel, the world’s most popular spreadsheet program. Follow along with Excel expert Dennis Taylor as he demonstrates how to efficiently manage and analyze data with this powerful program. Learn how to enter and organize data, perform calculations with simple functions, and format the appearance of rows, columns, cells, and data. Other lessons cover how to work with multiple worksheets, build charts and PivotTables, sort and filter data, use the printing capabilities of Excel, and more.

Join your colleagues and debrief the Managing Stress and Finding Vitality at Work Self-Guided Virtual Course! This is a live virtual discussion. You will receive a link 24 hours before the session in your email.

Why should you attend?

• Reflect on how you have used strategies from the self-guided virtual course

• Hear what strategies others are using to manage stress

Change is constant in our lives, and an essential element of the workplace. Navigating times of change can provoke a wide range of emotions including anxiety, excitement, and confusion. This course provides you with tools to understand the types and characteristics of change. You will also examine change management strategies, and develop a personal action plan to meaningfully navigate your situation of change. This is a virtual course. You will receive a link 24 hours before the course in your email.

Why should you attend?

• Answer: What are the different types of change?

• Reflect on: How does change affect me?

• Identify strategies to manage yourself through change

Resilience is the capacity to recover from difficulties. It is an ability that can be strengthened and improved. In this 90-minute virtual module, we will explore ways to increase personal resilience and show up for others during these challenging days. In this course you will:

• Learn six variables that can be strengthened to increase resilience
• Participate in a focused activity or discussion of a concept in each variable
• Develop an action plan for your personal resilience

Time Management is really all about self-management. Everyone has a finite amount of minutes, hours, and days to get work done. But, some people are able to accomplish more than others. This class will explore where your energy is spent and strategies for how to consciously decide how to eliminate or mitigate obstacles that get in the way of productivity.

As a result of this module, you will:

• Identify where you currently spend and where you want to spend time and energy
• Recognize your time/self-management skills and weaknesses, in order to minimize or eliminate “time robbers”
• Utilized strategies and create an action plan to better manage time/self

This module is intended to support employees in how to prepare for formal and informal performance conversations.

Learning Objectives:
1. Understand ways to plan, prepare, engage in performance conversation
2. Identify resources to use in the preparation of a performance conversation

Learning Outcome:

1. Employees are empowered to participate and engage in the performance process by using some/all techniques outlined in training

This training should take approximately 15-20 minutes to complete.

All FP&M Employees