New Employees

Obtain Wiscard

A Wiscard is your official UW-Madison identification card. New employees will need this card in order to activate their NetID and to access buildings after hours.

The Wiscard Office is located at Room 149 in Union South (1307 Dayton Street, Madison). It is recommended that you call 608.262.3528 prior to going to the office in order to ensure that your information appears in the campus system. Though a peer partner or supervisor should be accompanying you on this venture, it may not be possible due to scheduling conflicts. In which case, it is recommended that you retrieve the card yourself, at your earliest convenience.

*Important: You must present proof of identification (in person) when you go to retrieve your Wiscard. Acceptable forms of identification include a U.S. passport, U.S. passport card, a foreign passport, a U.S. state or territory driver’s license, a U.S. federal or state agency ID card, a U.S. military dependent’s ID card or a U.S. Coast Guard merchant marine card.

There are not many parking options at Union South. Therefore, it is recommended that you walk, bike or bus to retrieve your card. If those are not options, there is paid parking available underneath the Union South building (access from Dayton Street), 2 hour street parking on Orchard, and service stalls located nearby at Lot 13. Please ask your peer partner if your department allows employees to reserve S-Passes for parking in service stalls.

Activate NetID

The NetID is a campus ID that is assigned to you by the central campus IT team, DoIT. You will need your NetID in order to sign into the MyUW portal (to view earning statements, benefit information, etc.) and to submit timesheets. It is also required on various other UW-related portals.

You can activate your NetID after you receive your Wiscard. To do so, navigate to the NetID Account Activation Webiste and enter the ID number on the card and your date of birth.

Visit Human Resources

Sometime during your first or second day of work, you should be brought over to FP&M Human Resources to review payroll and benefit information. It is recommended that you bring your completed I-9 and direct deposit forms to this meeting. Human Resources will brief you on your campus benefits, time reporting, payroll information, etc. and it is important that you read over all documentation they provide.

If you have any questions regarding your position, this is a great opportunity to ask. Additional information regarding benefits can be found on the UW-Madison Office of Human Resources website. You will also receive a good deal of information during your Benefits 101 training (see below).

Sign Up for Benefits 101

All new campus employees will need to enroll in Benefits 101 within 30 days of their arrival. We recommend signing up your first day so that you are given ample time to review your benefits options. To sign up for Benefits 101, navigate to the OHRD website and select Benefits Education. Click on the course that works best with your schedule. Select the Login & Register button to sign in with NetID and confirm your seat in the course.

Review Transportation Options

We highly recommend visiting the Transportation Services website to learn more about your transportation options. Your co-workers are also an excellent resource for this type of information.

AIMS Orientation Meeting

Many supervisors will opt to have AIMS sit down with you during your fist week to familiarize you with your computer and the technology you will be using in FP&M. They may either set this meeting up for you or request that you reach out to AIMS yourself to schedule a time to meet.

Phone & Voicemail Setup

Regardless of whether you have a cell phone, landline phone or both, there will be some kind of phone setup required during your first week.

Read Employee Handbook

An employee handbook should be provided to you during one of your first days on campus. It is important that you peruse this document at your leisure. Bring any questions you have to your supervisor or hiring manager.

Supplies List

Once you get settled in you get settled in your workstation, you may start to realize there are some office supplies or tools that you require. Compile a list of these supplies and bring it to your onboarding contact or department’s ordering person.

Technology

If someone hasn’t already shown you, ask your peer partner to give you an overview of how to operate the printers/scanners/fax machines in your office. This is also a great time to learn more about the drives available to FP&M employees, and specifically, employees in your department.

Benefits

You should have signed up for Benefits 101 sometime during your first few days of work. It is important to attend this course as it will provide you with important information about your benefits and options. Also remember that your benefits choices will need to be submitted to HR by the end of your first month to ensure coverage.

Training Courses

Some positions require that new employees sign up for certain safety-related and professional training courses. It is recommended that you attend these courses during your first month so that you are as prepared as possible for your new position.

Office of Talent Management offers a series of courses geared toward supervisors who are new to FP&M. The 11-module series is called “Fully Prepared to Manage: Principles of Supervision and Management (PSM).” PSM is offered either in 11 half mornings or 5.5 full days. This is one of  the training requirements during supervisor’s probationary period.

Registration. Decide which format to take and self-register online (PSM 11 or PSM 5.5). Click on one of the “Upcoming Events” hyperlinked course titles and login with Net I.D. Click “Confirm Registration” to register and receive registration confirmation email.

Employee Engagement, Inclusion and Diversity (EID) training classes are now requirement for all FP&M supervisors and managers through Office of the Vice Chancellor for Finance and Administration (VCFA). As a new supervisor/manager at FP&M, take these classes in order to gain the EID competencies that will be included as part of supervisor’s performance evaluation. These classes align VCFA units with the campus Strategic Framework and supports UW-Madison’s commitment to inclusion and diversity.

Registration. Depending on job requirements, supervisors will take 2 or 3 classes. These classes have limited enrollment space; therefore, Shoko Miyagi will automatically register you on your behalf.

Welcome – Transportation Services New Employee webpage is a “one stop shop” and THE resource for understanding how transportation works at UW-Madison.

How Parking works at UW – If you plan to drive to work, please keep in mind parking on campus is limited. You will need to purchase a permit to park on the UW-Madison and UW Hospital campuses. Parking permit offers are based on availability and are not guaranteed. Offers are made about every two weeks.

Permit Parking – The primary permit types are annual base lot (i.e. daily parking), Flex (pay-per-use parking), park and ride, carpool, and afternoon/night permits. Visit the permit types page for information on each permit.

Bus – Thousands of employees take advantage of the greatly subsidized UW employee bus pass program. The employee bus pass allows for unlimited rides on Madison Metro Transit buses for eligible employees.

Bike – Madison is one of the five best cities for bicycling in the nation. There are several bike trails leading to campus from different directions. With more bicycle parking on campus than automobile parking (over 15,000 bike parking stalls!), thousands of students, staff, and faculty commute by bicycle to UW–Madison.

Carpool – UW-Madison employees who carpool to work can enjoy some really great benefits. Visit the Transportation Services carpool website for more information.

Vanpool – For employees who live outside of the city of Madison, the state administered vanpool program is great option to consider considering the shared cost of service. Visit the Transportation Services website for more information.

AIMS

AIMS (Administrative Information Management Services) is the primary tech support team working with FP&M. If you have a computer or technical issue that you are struggling to resolve, please contact AIMS.

Hours: Monday – Friday 7:15am – 5:00pm
Email: help@aims.wisc.edu
Help Desk Phone: 608.265.5900 (if on campus, dial 5-6900)
Website: www.aims.wisc.edu

DoIT

DoIT (Division of Information Technology) is the central IT division on campus. This group services all students and faculty on campus, as well as staff members in certain departments. It is rare that FP&M staff will need to interact with DoIT, however, it is important to note the difference between DoIT and AIMS.

Email: help@doit.wisc.edu
Help Desk Phone: 608.264.4357 (if on campus, dial 4-4357)
Website: www.doit.wisc.edu

Department IT Person(s)

Some departments within FP&M have their own IT staff that can assist with technical issues along with AIMS.

This content is intended for either a new employee (to set up their new phone service) or for supervisors (to request new phone service and assist with setup) and for peer support (to assist with setup).

Cell Phones

Some employees may require cell phones for work-related purposes. Whether or not employees require a cell phone is to be decided by the supervisor.

*Note: New employees will not need to request a new cell phone for themselves. Please skip ahead to setup instructions.

Requesting a New Cell Phone

Supervisors looking to request a new cell phone for their employee should work with their department’s Phone Coordinator.

Phone Setup Instructions

Instructions on how to set up the new cell phone will be included with the box that it comes in.

Email Setup on Cell Phone

The following pages will walk you through setting up Outlook email on Apple or Android products.

• Email Setup on iPhone, iPad or iPod Touch
• Email Setup on Android (Exchange)

Landline Phones

*Note: New employees will not need to request a new phone line or transfer a phone line for themselves. Please skip ahead to setup and dialing instructions.

Requesting a New Phone Line

Please work with your department’s Phone Coordinator to request a new phone line.

Transferring a Phone Line

Please work with your department’s Phone Coordinator to request a phone line transfer.

Voicemail Setup Instructions

When new employees receive a new landline phone number, they will need to set up their voicemail. The following KnowledgeBase articles will detail this process:

• Voicemail Overview
• Steps for Setting Up Your New Mailbox

Dialing Instructions and Features

When placing calls from campus, there are some processes in place for dialing local calls, international calls, and campus calls. Additionally, there are several dialing features available on your landline phone. The following KnowledgeBase articles will describe these in detail.

• Dialing Instructions for UW-Madison Telephone Lines
• Voice/Telephone Calling Features

AIMS

Hours: Monday – Friday 7:15am – 5:00pm
Email: help@aims.wisc.edu
Help Desk Phone: 608.265.6900 (if on campus, dial 5-6900)
Website: www.aims.wisc.edu