The Policy and Procedure Development policy (available here in English, Spanish, Hmong, Tibetan, and Chinese) governs the development of policies and procedures affecting all of FP&M.
Apprenticeship Pilot Program (NEW)
FP&M has launched a pilot apprenticeship program. The purpose of the Program is to build our talent pipeline with an employer-driven model that combines on-the-job- training and learning along with classroom instruction. The goal is to recruit, train and prepare skilled and diverse talent to work for UW-Madison as a Journey Worker in their designated trade. FP&M’s pilot apprenticeship program shall comply with all applicable Wisconsin Apprenticeship Law (ss 106.01).
Employee Referral Bonus Program (NEW)
The Employee Referral Program is a way for FP&M employees to help highly qualified external candidates find a rewarding career at FP&M. By referring a highly qualified candidate, FP&M employees will be assisting FP&M to recruit and hire extraordinary talent. FP&M employees will receive a $750 reward (subject to required deductions and tax withholdings), with a maximum reward of $2,250 per calendar year, equivalent to three (3) referrals if their referred candidate is hired according to the program’s rules and policies.
FP&M Employee Handbook
The FP&M Employee Handbook is a summary of importance policies and programs within FP&M. Additional important employment information can be found on the UW-Madison Human Resources site.
FP&M encourages and supports employee participation in campus shared governance groups, and other non-shared governance committees convened by the university and other appropriate government and professional organizations.
FP&M continually strives to improve communications with all of its employees. Creating an environment for increased access to computers for employees who do not have regular access in their current position will help improve electronic communications within the division.
Discretionary Compensation and Performance Bonuses
The compensation program provides the ability to address compensation, retention, equity, performance and market issues, and reward exemplary faculty and staff. Pay adjustments may be provided in a variety of ways. Some of those include a Performance Bonus, Discretionary Compensation Funds (DCF), Block Grant, or Faculty Post-Tenure. All approved pay adjustment/bonus programs will adhere to the campus Pay Adjustment Policy. The most recent Performance Bonus and DCF program is available here:
2021 Performance Bonus and Discretionary Compensation Fund (DCF) Program.
FP&M strongly supports employee engagement and active participation in job and university events, when such involvement does not compromise the ability of FP&M to provide essential services to the university and does not disrupt the operational needs of the unit.
Guidance for Distribution of Facility Data, Documents, and Graphics Information
The purpose of this guidance is to provide FP&M employees with a process for providing access to, and distribution of, facility information, plans, data, documents, drawings and photos.
Leave Without Pay (LWOP)
FP&M has a need to maintain appropriate staffing to meet operational needs but recognizes there are circumstances where it may be necessary for employees to take leave without pay (LWOP) if it is associated with a pre-approved Family and Medical Leave Act (FMLA) or Wisconsin Family and Medical Leave Act (WFMLA) situation.
It is the policy of Facilities Planning and Management to make offers of employment and employment decisions (e.g. hiring, promotion, evaluation, salary adjustments, discipline, etc.) based solely on the qualifications and abilities of the applicant/employee.
Supply Policy for Working from Home
FP&M has established temporary policy related to supplies for working from home. This policy addresses the office supply needs of currently remote working/telecommuting
employees while we await more specific campus-wide remote work policy.
FP&M recognizes the need for personal permit parking for our employees, but also acknowledges that there is a limited amount of campus parking available. Accordingly, FP&M has developed a parking priority system for employees who wish to park on campus. While FP&M encourages other methods of transportation (car pool, bus, etc.), we also understand that is not a viable option for everyone.
Performance Management Policy
FP&M is committed to supporting all employees to meet their career and professional goals, as well as supporting the university’s need to maintain a high-performing workforce. Visit the Performance Management and Development Program (PMDP) page for access, training, and more information about FP&M’s PMDP.
Policy and Procedure Development
Policies and procedures developed by FP&M will be created in a standard format using an established process for development, review and approval. FP&M policies apply to all FP&M employees.
Protective Footwear Reimbursement Policy
FP&M provides for a reimbursement of $125 per pair of protective footwear each fiscal year (July 1-June 30) to each employee that works in an area where protective footwear is required.
This policy applies to all FP&M employees who are required to wear protective footwear based on their Personal Protective Equipment (PPE) Assessment.
Purchasing Cards are issued under the authority of FP&M’s Delegated Purchasing Agent, and are subject to the FP&M Purchasing Delegation Agreement terms and conditions.
Recruitment, Assessment, and Selection of Academic, Limited, and University Staff Employees
FP&M is committed to hiring the right talent to ensure that our division continues to serve a world-class institution for the physical development, construction, maintenance, and safe operation of the University of Wisconsin-Madison campus. Our goal is to provide opportunities for talented people from all backgrounds to help us maintain a highly productive, welcoming, empowering, and inclusive community.
Procedures for recruitment (including transfers), assessment, and selection are available here. These procedures include the Blue Collar Multi-shift process, which are in Appendix 2. You can also access the Blue-Collar Multi-shift request form and instructions.
Training, Membership and Certification Policy & Guidelines
FP&M encourages employee development by providing accessible learning options through on-the-job training, UW-Madison resources and outside providers when necessary. This can be through self-paced learning, in-person or virtual classes, webinars, conferences or professional memberships. View the guidelines and policy to see how it works and stay compliant. This resource helps walk you through the requirements and gives you sample language to use for justifications.
FP&M encourages its employees to pursue educational advancement leading to professional, undergraduate, and graduate level degrees or certifications and may authorize payment for coursework or trainings when budget is available. In order to ensure budgeted funds are not exceeded, proper authorization must be obtained prior to the beginning the coursework or training.
This policy affects all FP&M work units where uniforms/attire have been designated to be worn to clearly identify the person as an employee of UW-Madison.