ATP Updates (Nov. 6 2020)

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Administrative Transformation Program (ATP) initiatives continue to progress forward.

Program Updates

During the October 8 Board of Regents meeting the ATP business case was accepted, authorizing ATP to move forward with future phases of program.

  • ATP October Status Update video is available on the ATP YouTube channel
  • Next steps:
    • Work with WI Dept of Administration to secure use of Master Lease Program to fund ATP
    • Vendor selection timeline: issue intent to award within next several months

WORKSTREAM and PROJECT UPDATES

Finance
  • UDDS: Discovery phase, including stakeholder interviews and survey; working to understand impact of possible changes and inform future recommendations
  • Accrual Accounting: Recommendation in validation stage, has received a lot of support; next step is to evaluate options and move to decision phase
  • ERP and P2P cloud software selection activities continue. This includes evaluating software-agnostic systems implementation (SI) vendors and a P2P transformation partner.
    • ERP procurement meetings began in August.
  • Procure-to-Pay (P2P) Automation Project
    • P2P Engagement Opportunities (groups have already been established)
      • Transformation Partners: spread awareness, provide feedback, and support rollout
      • Configuration Focus Groups (4 sessions, Oct-Jan): test configuration for gaps or bugs
    • A quality assurance (QA) vendor has been selected for the P2P automation project, which is planned for tentative launch in April 2021
Research Administration
  • Research Admin Modernization Project (RAMP): Software demos held Oct 19-30; valuable evaluation responses received from attendees; anticipated selection in late Nov

ATP and Interop

DoIT Interoperability Transformation Initiative (Interop)
  • Improve the UW integration landscape—current state is fragile and inflexible, with many isolated systems that do not fit well together
  • Create a more thoughtful and sustainable approach to identity management, access to services, and data and process integration across IT services
  • Objective: better data access, connections across applications and data, improved customer experience and outcomes, for end users and IT service owners
  • Timeline: iterative releases, Fall 2020-Fall 2021
ATP IT Strategy
  • Technology transformation, building upon Interop tools, to underly ATP’s Finance, HR, and Research Admin Transformations
    • Integrated cloud-based ERP and Research Admin systems
    •  Mitigated security and compliance risk
    • Enhanced data visibility
  • Looking at technology from business process approach; offer more from business process standpoint
    • Configure, Optimize, Transform (as appropriate)
  • Ancillary Systems Review
    • Collaborate transparently
    • Consolidate aggressively: replace, as possible, up to 75% of ancillary systems
    • Simplify rigorously: integrate, when necessary
  • Data Integration (aligned with Interop principles and architecture)
    • Tightly coupled integrations
  • Data & Analytics
    • Cloud data platform, business intelligence (BI), analytics, automation
    • Use of machine learning (ML) and artificial intelligence (AI)
  • Low code application development

Review: What is ATP?

The Administrative Transformation Program (ATP) is the University of Wisconsin’s proactive response to the rapidly evolving higher education landscape. The overall objective is to right-size the administrative complexity to support the UW System’s missions of education, research, and outreach. Completing the process correctly will require transformation involving people at the forefront, and supported by policies, processes, and technology.


Questions

Have a question about ATP, or want to get involved by sharing your thoughts?

Talk to your ATP Ambassador or submit feedback/questions on the ATP Feedback page.

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