What’s the difference between a hotel and a free address? What, exactly, does hybrid mean? And, most importantly, where do I go?
Over the past two years, campus and FP&M have both seen a great deal of change in what work means and how, where and when it is accomplished. While many of our employees’ work requires an on-campus presence, some staff members have adjusted their work habits for the pandemic. As we focus on our division’s moves and the flexibility needed to accommodate relocations, you may be wondering what some of the terms you’ve been hearing mean. Here’s a quick rundown of move- and modality-related definitions:
- Work Modality – Modality describes how much time a person works remotely vs. on-site.
- Remote – An employee is fully remote if they are working somewhere other than campus 36 or more hours a week. These employees do not have assigned workspaces.
- On-site – An employee is fully on-site if they are working on-campus 32-40 hours a week. They will have an assigned workspace.
- Hybrid – Between a fully remote and a fully on-site status, hybrid employees will work part of the time in a campus workspace and part of the time off-site. They may or may not have assigned workspaces.
Each of the buildings FP&M occupies will have a variety of workspaces.
- Office – Enclosed, these spaces have walls and a door that can close.
- Workstation – Also referred to as a cubicle, an individual workstation is an office without a door but with its own room number.
- Desk -Also known as a bench, a desk is a work surface used by staff that may be a standalone item or a section of a larger piece of furniture. It may be located in smaller or larger, open rooms.
- Huddle room – Best for groups of two to six people, a huddle room is a small meeting space designed to encourage employees to meet quickly and easily. It can be scheduled or used impromptu.
- Conference room – A larger meeting space that is designed for more structured, scheduled meetings, a conference room is typically for groups of six or more and is always scheduled.
- Collaboration space – Designed for quick meetings or on the fly collaboration, this space is a gathering area within a larger open office area and is not scheduled.
- Hoteling – Hoteling requires advanced reservations. Employees preschedule workspaces, rather than make same-day reservations (see Free Address). It is a temporary space assignment with an end date in mind.
- Reverse Hoteling – Reverse hoteling is when an employee with an assigned space offers it up to a flexible pool for other employees to book. Reverse hoteling is often used when an employee goes on vacation, is out of the office for meetings, or is booked for a day. Once they return, the space is theirs again just like any other assigned space.
- Free Address – Also known as hot desking or flex desking, the free address system uses on-demand, same-day reservable spaces, requiring employees to check in and out. There is no advance booking, and reservations reset daily.
- Unscheduled – Drop-in or unscheduled space is available on a first-come, first-serve basis. It may apply to desks, workstations, offices or huddle rooms. This is in contrast to a scheduled (advanced or same-day booking).