FP&M Business Operations has established several fiscal year-end deadlines to ensure financial transactions are posted in the fiscal year 2024 (FY24), which ends June 30, 2024. Set yourself up for success by knowing and preparing for these deadlines.
- April 30, 2024: Submit all purchase requisitions in ShopUW+ greater than $50,000 that require FY24 funding.
- May 17, 2024: Submit all purchase requisitions in ShopUW+ less than $50,000 that require FY24 funding.
- May 31, 2024: Generate Direct Payment & Payment to Individual Forms in ShopUW+.
- June 21, 2024: Submit e-reimbursements for travel and personal expenses.
- June 25, 2024: Verify all P-card transactions in SFS P-Card Module.
ShopUW+
Complete purchase requisitions through ShopUW+ by the end of the business day on April 30, 2024, if the purchase is greater than $50,000, and May 17, 2024, if it is less than $50,000, to ensure charges are applied to FY24 funding.
- Orders placed after these dates may or may not be billed in FY24, depending on the product receipt date and potential back-order status.
- Orders received, matched, and processed by June 27, 2024 will be applied to FY24 funding.
- Order invoices matched and processed after June 27, 2024 will be applied to FY25 funding.
Direct Payment & Payment to Individual Forms
Direct Payment & Payment to Individual Forms must be generated in ShopUW+ with all approvals by May 31, 2024. Forms may be submitted after this date, but FY24 processing is not guaranteed.
E-reimbursements for Travel and Personal Expenses
Submit e-reimbursements to FP&M Business Operations by June 21, 2024. The e-reimbursement must be complete, accurate, and error-free by this date to guarantee processing in FY24.
Purchasing Card Bi-Weekly Transactions
Any purchasing card transactions that post at US Bank on June 21, 2024, will be loaded into the Purchasing Card Module on June 24, 2024.
It’s crucial that cardholders reconcile their transactions, attach the necessary supporting documentation, reallocate funding, and verify those transactions, by June 25, 2024. This will allow the FP&M Business Office time to review the transactions, request additional documentation if needed, and approve transactions before the Business Services deadline of noon on June 27, 2024.
As FP&M Business Operations and Purchasing nears mid-June, it is strongly suggested that cardholders who will be on leave from June 24-27 ask their supervisor to reassign purchases to another cardholder, as all transactions that post in US Bank on or before June 21, 2024 must be fully reconciled, verified, and approved in the Purchasing Card Module before noon on June 27, 2024.
Any transactions that are not fully processed will be auto closed, which may result in the cardholder receiving a non-compliance from Business Services.
Transactions posted at US Bank on or after June 22, 2024, will be loaded into the Purchasing Card Module for reconciliation on July 3, 2024. This means no transactions will be posted in the Purchasing Card Module for a week and a half.