FP&M Employee Updates: COVID-19

Use this page to find the latest news, resources, and frequently asked questions related to how Facilities Planning & Management (FP&M) staff are affected by the COVID-19 pandemic.

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FAQ by Section

Health & Safety FAQ  |  General FAQ  Reopening FAQ
Work-share/ UI FAQ

FP&M HR Contacts

Find a list of FP&M) Human Resources contacts below.

Health & Safety FAQ

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General

See FAQ below.

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How do I stay safe and healthy at work?

Continue to practice physical distancing of 6 ft, wear a face covering follow healthy habits for hygiene and self-monitor for symptoms, stay home when sick, get tested if you have symptoms, consider our personal responsibility in preserving our health and that of others.

Face coverings should be worn at all times (indoors and outdoors), unless working alone in a private, closed space on campus.

Physical distancing, remaining at least six feet apart (1.8 meters,) is expected in all workspaces, classrooms, and public spaces.

Members of the campus community are expected to self-monitor for symptoms of COVID-19 daily using the COVID-19 Health Screen online tool (available in English |  中文/Chinese | Español/Spanish  | Hmoob/Hmong | नेपाली/Nepali |  བོད་ཡིག/Tibetan.) If you have symptoms, immediately get tested and quarantine.

COVID-19 testing is available onsite at no cost to all employees.

See the Returning to Work Safely page at fpm.wisc.edu for  guidance on workplace safety modifications and smartrestart.wisc.edu for the latest campus-wide news.

Updated 9/25/20

What do I do when I see someone not wearing a face covering/mask?

Remind them about the face covering requirement. You can start by saying, “I notice you aren’t wearing a mask” as a good place to start.  See this 1-page flyer for tips on how to continue this kind of conversation.

See full guidance from UW-Madison HR for more detailed FAQ: Employee Guidance for Responding to Non-Compliance with the Campus Face Covering Requirement.

Is there a way to report unsafe behavior or public health concerns?

Yes. You can use the COVID-19 Public Health Concern form to report this activity if you are not able to resolve this through talking.

You can also talk to the individual(s) to resolve the unsafe behavior, see tips and FAQ:

What can I do to stay safe at night?

If you feel you’re in an unsafe situation, call UWPD dispatch at (608) 264- 2677. If you need immediate help or you have an emergency, call 911.

UWPD is aware of the close proximity of protests to campus and is assisting MPD to protect the rights of protesters while preserving safety in the downtown area due to other disruptions. UWPD’s first mission is to protect the UW-Madison campus and community. So far, campus has not been the focus of these protests. Also be aware that the curfew does not apply to employees who work at night on campus traveling to and from their workplace or parking lot.

SEE FULL LETTER  for details (in 6 LANGUAGES)

Updated 6/3/20

Is there a safety policy?

How do I stay safe during protests occurring near campus?

We urge employees to be aware of surroundings while traveling and if you find yourself in an area where a disturbance is occurring, please shelter in place. If at any time you are outdoors and are directed to leave an area, please do so.

  • Employees who have subscribed to receive WiscAlerts will continue to receive information about specific incidents on or immediately adjacent to campus. You can also subscribe to updates via WhatsApp.
  • Please be aware that conditions can change rapidly. Pepper spray, tear gas and other measures can affect a broad area. Crowd movements can be unpredictable. Fires, broken glass and debris can also be dangerous, particularly at nighttime.
  • Employees do not need to proactively display ID or take any other steps to show they are campus workers, nor will police engage employees going about normal business.

As always, if you need assistance during this challenging time, please reach out directly to your supervisor or the following resources:
UWPD (608-264-2677) Employee Assistance Office (608-263-2987)

Updated 6/3/20

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Testing & Reporting

UW–Madison provides no-cost, on-site COVID-19 testing for anyone in the campus community.

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How do a get a COVID-19 test on campus?

You must schedule an appointment by logging into MyUHS. All UW-Madison employees have access to a MyUHS account.

Where is the onsite testing?

Testing Locations
  • Henry Mall
     Drive-up testing only. See details on the UHS testing web page.
  • Kohl Center
    See details on the UHS testing web page.

Priority for testing is given to those with COVID-19 symptoms, and those notified by public health or health provider they’ve had contact with a COVID-19 positive person. COVID-19 symptoms include: fever (100.4 F/38 C) or chills, cough, shortness of breath or difficulty breathing, fatigue, muscle or body aches, headache, new loss of taste or smell, sore throat, congestion or runny nose, nausea or vomiting, diarrhea (multiple episodes).

See the UHS COVID-19 Testing web page for the latest updates to testing procedures.

Updated 9-24-20.

How do I prepare for my onsite COVID-19 test?

See “Prepare for testing” on the COVID-19 web page for details.

What should I do after testing?

If you are sick

  • Let your supervisor know if you cannot report to work. If you need to share specific medical or health information, contact your Division Disability Representative (DDR).
  • While waiting for your test results, follow instructions on page 2 of this flyer in an easy-to read format

Some employees may be required to notify their supervisor or DDR if they are sick with COVID-19 symptoms. COVID-19 Symptoms have recently been updated to include:

  • Fever (100.4 F/38 C) or chills
  • Cough
  • Shortness of breath or difficulty breathing
  • Fatigue
  • Muscle or body aches
  • Headache
  • New loss of taste or smell
  • Sore throat
  • Congestion or runny nose
  • Nausea or vomiting
  • Diarrhea (multiple episodes)

If you are NOT sick

Follow best practices listed above to protect yourself and others:

  • Wear face covering when you are around other people.
  • Wash your hands often with soap and water for at least 20 seconds. Use hand sanitizer with 60% alcohol if you don’t have soap and water.
  • Do not spend time with people who are sick.
  • Stay at least six feet from others, even if you don’t feel sick.
  • Do not touch your eyes, nose, and mouth with unwashed hands.
  • Clean high-touch surfaces daily, including counters, tabletops, doorknobs, bathroom fixtures, toilets, phones, keyboards, tablets, and bedside tables.
  • As always, cover your mouth and nose with a tissue when you cough or sneeze, or use the inside of your elbow.

Contact your supervisor or DDR to inquire about restrictions that may be in place before you receive your results.

(Updated 9-3-20)

Who is my divisional disability representative (DDR)?

Facilities Planning & Management DDR’s are Rebecca Rohde, Kula Yang and Sue Fritts. FP&M employees should report their positive COVID-19 cases to one of them.

What happens if I test positive for COVID-19?  

You need to do three things:

1. If you are at work, leave the workplace immediately.

2.  Notify your divisional disability representative (DDR) as your first point of contact. FP&M DDR’s are Rebecca Rohde, Kula Yang, or Sue Fritts.

3.  Notify UHS if your test was off-campus by going to MyUHS under the Messages menu item. Select the option for “COVID-19 Outside Result Reporting.”  This new process is the preferred reporting method for positive test results. Employees may still email results to covidresults@wisc.edu or call (608) 890-0000 if needed. 

Learn more about employee testing with this helpful flyer: Protocol for Positive COVID-19 Test Reporting and Notification

(Updated 9-3-20)

Do I report positive COVID-19 test results if my test was on-campus?

Yes. You still need to report these results to your DDR.

You do not need to report positive test results to UHS if your test was conducted on campus.

(Updated 9-3-20)

Do I report positive COVID-19 test results if my test was not on campus? 

Yes. UW-Madison has updated the reporting process for employees who get tested for COVID-19 at an off-campus location. Previously, this process applied only to those who tested outside of Dane County, but in an effort to ensure that UHS is aware of testing volume, this has been updated to include all off-campus tests.

What to do:

  1. Call your FP&M DDR (Kula Yang, Rebecca Rohde or Sue Fritts.)
  2. Report your test results by logging in to MyUHS: Navigate to “Messages” menu item  > Select the “New Message” button  > Select the radio button option for “COVID-19 Outside Result Reporting.” This new process is the preferred reporting method for positive test results. Employees may still email results to covidresults@wisc.edu or call (608) 890-0000 if needed.

(Updated 9-3-20)

Do I need to report negative COVID-19 test results?

No. Negative COVID-19 tests do not need to be reported to UHS.

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Face Coverings

All employees should wear a face covering while outdoors and indoors on campus.

 

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Should I wear a face covering/mask?

Yes. Face coverings are required for employees working on campus. All employees should wear a face covering/mask while outdoors and indoors on campus.

Note: a face covering must be worn at all times unless working alone in a private, closed space on campus—such as an office or a vehicle.

Last updated: September 10, 2020

How do I get COVID-19 PPE supplies (disposable masks and hand sanitizer?)

Be sure to work with the designated contact person from your department to acquire COVID-19 PPE:

Physical Plant: Kim Corcoran and Becky Barnes
Transportation Services: Anne Bogan
Environment, Health & Safety: Todd Yanke
Facility Planning & Delivery, Office of Sustainability, and the Office of the AVC: Pam Zander

Purchasing Cards (P-cards) cannot be used to purchase any kind of face covering.

Updated 9-3-20

What kind of face coverings are available for custodial staff?

Custodial staff are required to wear disposable masks at this time. 

Each custodian will be provided two high-quality, disposable masks per shift and will be directed to wear one mask during the first half of their shift and the second mask after their lunch break. Additional masks will be available, should something happen and a replacement is required.

We have determined that disposable masks and uniforms are the most appropriate PPE for custodians now that some in-person classes have resumed. This increased level of PPE matches the increased risk presented by the larger number of people on campus now that the fall semester has begun.

Using disposable masks ensures that each custodian will have clean, fresh masks whenever they are working on campus. This gives custodians the opportunity to safely dispose of used masks before leaving campus, lessening the chance of taking home a contaminated mask. Custodians are required to wear the disposable masks during their work shifts. They may wear other face coverings (both personal and those provided by the university) at other times (to and from work, at lunch, etc.)

Contact Michael Peña for questions about the disposable masks.

What if disposable masks do not fit my face?

Everyone’s face is shaped differently, making it possible that disposable masks may not fit well. If this is the case, please contact your immediate supervisor to request an alternative.

If you need to request an accommodation, contact a Divisional Disability Representative (DDR) in FP&M Human Resources (fpmhr@fpm.wisc.edu). 

Can I be reimbursed for a face covering?

No. Personal purchases of face coverings are not reimbursable.

Also please note: Purchasing Cards (P-cards) cannot be used to purchase any kind of face covering.

Updated 9-3-20

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Symptom Monitoring

Self-monitor for symptoms on a daily basis.

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How do I self-monitor for symptoms?

Self-monitor for COVID-19 symptoms on a daily basis. You can use the free COVID-19 Health Screen online tool

It is available in English |  中文/Chinese | Español/Spanish  | Hmoob/Hmong | नेपाली/Nepali |  བོད་ཡིག/Tibetan.)

If you have symptoms, immediately get tested and quarantine.

What do I do if I have COVID-19 symptoms?

Leave work and let your supervisor know you cannot report to work. If you need to share specific medical or health information, contact your Division Disability Representative (DDR).

Immediately get tested and quarantine.

General FAQ

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How can I contact human resources?

Currently, the FP&M human resources office is not accepting walk-ins. You may make an appointment with Human Resources using the contact information at the bottom of this page.

Where can I find an FP&M phone list?

The Telecom Portal has the most updated phone list for all FP&M employees. Click on the “View Phone Lists” link in the upper right corner of the screen to search for an area. As a reminder, please forward your office phone to make sure folks can reach you.

Can I have meeting onsite?

Events and meetings should be held virtually whenever possible.  To meet in-person or set up an event on campus, FP&M employees must get approval by following this procedure in advance of the gathering:

  1. Complete the Meeting Approval Form and make sure that you secure approval from the appropriate person for your Department/Unit (see below).
  2. Submit the completed form Pam Zander (pam.zander@wisc.edu) in advance of your in-person meeting.
Department/Unit Primary Approver
Campus Planning Gary Brown
Capital Planning & Project Delivery Kip McMahan
Environment, Health & Safety Chris Strang
Office of the AVC Margaret Tennessen
Office of Sustainability Missy Nergard
Physical Plant Jay Bieszke
Space Management Office Brent Lloyd
Transportation Services Patrick Kass

Note: Both AVC Alan Fish and Deputy AVC Margaret Tennessen serve as back-up approvers for all FP&M departments.

See more details in the post FP&M Approval Process for In-person Meetings.

Updated 9/18/20

Do a need approval for a short meeting or stand-up onsite?

If the meeting is in-person and people will be seated around a table or in a classroom/office: submit a meeting request form.

If the meeting is a quick stand-up or check-in at a site: work with your Primary Approver to determine whether to submit a form.

To organize a meeting, employees must complete a meeting request form following these instructions and submit the request to their department/unit Primary Approver. Each onsite meeting must be approved beforehand by FP&M leadership as part of a new campus policy. To organize a meeting, employees must complete a meeting request form and follow the Meeting Approval Process instructions.

Updated 9/24/20

Is it safe to commute by bus or car and park on campus?

The university has modified many of its transportation operations based on public health guidance. See the Transportation Services Smart Restart Hub to learn about the many options available for getting to and around campus.

What resources are there to work from home?

See Work-From-Home/Telecommuting page for FP&M employees.

This page provides access to helpful tools for adapting to your work environment, including how to forward your phone, getting VPN access, video-conferencing tools, and the technology you need. More information is added as it becomes available.

How can I have a virtual meeting?

See the UW Knowledge base guide to choosing a virtual meeting tool. There are  a number of teleconferencing/videoconferencing tools available to use free-of-charge for UW-Madison employees. FP&M primarily uses Microsoft Teams which is installed on FP&M computers and devices.

Where do I find information about furlough?

How do I enter my furlough time?

It is very important to log furlough time properly for compliance reasons. Logging furlough time is different for Academic staff and University Staff.


ACADEMIC STAFF PAID MONTHLY: HOW TO LOG FURLOUGH TIME

USE MyUW TO ENTER LEAVE.

Academic Staff employees who are paid monthly must enter all time and absences through MyUW. This includes two actions: 1) Record furlough time in the Timesheet tab and 2) Monthly leave reporting in the Request Absence tab

Record Furlough Time

Record your furlough time right away during the week it is used.

1. Go to MyUW (my.wisc.edu)
2. Select TIME AND ABSENCE tile
3. Use TIMESHEET tab for entering the furlough day and hours worked for that week.

  • Time/Absence Code pulldown menu > select the code FURLM for any full or partial furlough days (in Timesheet)
    • Enter hours (as whole hour increments) under Quantity
  • For the remainder of the days in that week, enter the FUREG code in the timesheet for hours worked during the same week. Enter FUREG hours worked (as whole hour increments) under Quantity.
  • Do not enter exact hours in the Shift In/Break Out/Break In/Shift Out columns.
See this Academic Staff Job Aid to read detailed time entry instructions.
Watch this Academic Staff Furlough Entry video  instructions.
Monthly Leave Reporting

As a reminder, your furlough entry is not the only action required for the month. Enter your vacation, personal holiday, sick leave time, or “no leave taken” as follows:

Use the REQUEST ABSENCE tab to record your monthly leave usage, even if you did not take any leave days for the month.

  • MyUW (my.wisc.edu) > Time and Absence tile > REQUEST ABSENCE tab
  • Use the dropdown menu to select any leave used (Vacation, Personal Holiday, and Sick) or No Leave Taken
  • Repeat for different types of leave used (if any)
  • Click the Submit button in the upper right corner

UNIVERSITY STAFF: HOW TO LOG FURLOUGH TIME

Use Time Sheet Tracking to enter leave
  • Go to Inside FP&M > Tools > Time Sheet Tracking
  • Use furlough code “LWOPF” on the daily time screen in Time Tracking.

What is the deadline for me to enter Furlough time? (Academic Staff only)

Furlough should be entered as soon as it is taken. 

The monthly payroll calculation dates vary every month. Furlough must be entered and approved one day before the payroll calc date to ensure the furlough deduction is taken on the correct check.

  • Furlough taken in May must be entered and approved by 05/20/20.
  • Furlough taken in June must be entered and approved by 06/17/20.
  • Furlough taken in July must be entered and approved by 07/15/20.
  • Furlough taken in August must be entered and approved by 08/24/20.
  • Furlough taken in September must be entered and approved by 09/23/20.

If you have questions on furlough entry, please email benefits@fpm.wisc.edu.

How do I approve Academic Staff furlough time? (Managers/Supervisors)

See the Time and Furlough Approvals for Managers job aid for detailed written instructions. (Updated 6/16/20)

See the video: APPROVING FURLOUGH TIME FOR ACADEMIC STAFF for a step-by-step walkthrough (5 min.) (Updated 6/19/20)

Access the Time & Approvals Dashboard
  1. Navigate to your MyUW portal at MyUW (my.wisc.edu).
  2. On the Manager Time and Approval Tile, click on the Time/Absence Dashboard icon.
Change Date Range

The date range for approvals may need to be changed to see all employees’ time requests

  1. Click the calendar icon next to Start Date.
  2. Click date from the calendar (suggest beginning of the month).
  3. Click the Calendar icon next to End Date (suggest end of the month).
  4. Click the Refresh button.
Additional Information – including Timesheet
1. Click on the employee’s name to see information about time needing approval.
  • Day by day breakdown of time
  • Add comments
  • Link to Timesheet

NOTE: The Timesheet will open in a new browser tab, close this tab to go back to the dashboard. Having multiple browser tabs with the dashboard open will cause performance issues.

2. Click the View Details hyperlink to see additional information about time needing approval for all employees, including day by day breakdown and link to Timesheets.

Approve Time and Furlough
  1. Put a check mark next to the employee name(s) to take action on.
  2. Click Approve
  3. The time will be removed from the list

 Do Academic Staff need to log furlough in monthly leave reporting (Absences in MyUW)?

 No. Please do not use the furlough code or log furlough days in your monthly leave reporting.

If my only days off in a given month were furlough days, do I still need to enter a “No Leave Taken”? (Academic Staff only)

A: Yes. Furlough is different from Leave. Academic Staff should enter a No Leave Taken as they normally would in their Monthly Leave Reporting using the Request Absence tab on MyUW

Can I order office supplies for my home office?

Yes, you may order office supplies using the following procedure:

  1. Shop at Staples
  2. Send item details to your supervisor including your home address and department UDDS, if you know it.
  3. Your supervisor will email information to Kathy Bear (kathy.bear@wisc.edu)
  4. Kathy will order on your behalf and coordinate with you directly.

What emergency leave is available to me?

You may be eligible for emergency leave. Please refer to the guide for leave types for details and eligibility. If you have questions around which leave you may qualify for, please contact Kula Yang.

Updated 6/16/20

What are lump sum payments for essential onsite employees?

The Risk & Retention Performance Bonus Program is designed to recognize essential employees who worked on campus during the initial phase of the COVID-19 pandemic. Employees who are selected for bonuses as part of this program were notified by July 10.

Can I change my Dependent Care FSA (DCFSA) election?

Yes. Employees who are currently enrolled in the Dependent Care FSA (DCFSA) may make an Election Change Request. The application must be received within 30 days of the closure and/or decrease in hours of the daycare location (or) within 30 days of the return to daycare. Learn more.

Campus Reopening

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How do I safely return to work?

Please refer to the FP&M Returning to Campus Safely page. This is available on the home page of the Facilities Planning & Management campus-facing website; fpm.wisc.edu.

What is Smart Restart?

Campus has developed a comprehensive plan for reopening campus called Smart Restart. Refer to the Smart Restart website for the latest details. FP&M also maintains current FP&M operational status which guides onsite staffing needs.

Can I have meetings on campus?

Events and meetings should be held virtually whenever possible.  To meet in-person, FP&M employees must get approval by following this procedure in advance of the gathering:

  1. Complete the Meeting Approval Form and make sure that you secure approval from the appropriate person for your Department/Unit (see below).
  2. Submit the completed form Pam Zander (pam.zander@wisc.edu) in advance of your in-person meeting.
Department/Unit Primary Approver
Campus Planning Gary Brown
Capital Planning & Project Delivery Kip McMahan
Environment, Health & Safety Chris Strang
Office of the AVC Margaret Tennessen
Office of Sustainability Missy Nergard
Physical Plant Jay Bieszke
Space Management Office Brent Lloyd
Transportation Services Patrick Kass

Note: Both AVC Alan Fish and Deputy AVC Margaret Tennessen serve as back-up approvers for all FP&M departments.

See more details in the post FP&M Approval Process for In-person Meetings.

Updated 9/18/20

When can I return to my office or work location?

If you are currently not working on campus, you will be notified by your supervisor when and how you will return to work.

This will largely depend on the nature of your work and campus operational status. See FP&M’s Current Operational Status page for frequently updated status.

For workplace safety considerations, please refer to FP&M’s Returning to Work Safely page to access important protocols for your safe return and ongoing work safety on campus throughout the COVID-19 pandemic.

How can I have a virtual meeting?

See the UW Knowledge base guide to choosing a virtual meeting tool. There are  a number of teleconferencing/videoconferencing tools available to use free-of-charge for UW-Madison employees. FP&M primarily uses Microsoft Teams which is installed on FP&M computers and devices.

What is the current status of FP&M operations?

Check this page for the current operational status.

Work-Share, Unemployment

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How do I access my earnings statement (paystub)?

You can access your earning statement on the MyUW Portal via the Payroll Information tile.

Here is a KB topic for logging into MyUW to access your earning statement.

Where can I get help with Unemployment? (English, ESPAÑOL, 中文, HMOOB, नेपाली, བོད་སྐད)

FP&M Employees on Work-Share: See the new WORK-SHARE UNEMPLOYMENT GUIDE for assistance with all of your questions, as well as common scenarios for FP&M employees.

Updated 6/10/20


APPLY FOR UNEMPLOYMENT BENEFITS (Translated Guides)

Need to apply for unemployment benefits? Use the following guides to help you apply for unemployment benefits (provided by the UW Office of Human Resources, in all languages).

What do I do if my Unemployment Claim is still in “Educational Review”?

OHR has addressed this issue with DWD. DWD is currently working to release all UW-Madison claims that are in ‘educational review’. If you continue to receive notification that your claim is still under ‘educational review’, please email fpmhr@fpm.wisc.edu or call Kula Yang at 608-265-8096.

My Unemployment application status says "Issue:..." What does this mean?

Your unemployment application status may say “Issue:” then “being reviewed by an Adjudicator”, “review of Educational Employment”, or “Review of Workshare.” This simply means that DWD is still reviewing your application. If DWD needs more information, they will contact you directly by mail or through central OHR.

Do I have to look for work / conduct a Job Search to qualify for my Unemployment benefits?

If you are participating in the Work-Share program or Position-Specific Furloughs, you DO NOT need to conduct a Job Search. Due to the pandemic, DWD is not requiring anyone to search for employment. You may have received an automated letter from DWD regarding required job searches but doing so is not necessary. If you are confused about the letter, please share a copy of the letter with FP&M HR. FP&M HR can help resolve this matter with OHR. For all unemployment related questions you can email fpmhr@fpm.wisc.edu or call Kula Yang at 608-265-8096.

When using DWD Unemployment benefits do I need to register with the Job Center of WI?

Not everyone has to do this.  You may be required to register for work with the Job Center of Wisconsin but ONLY if DWD tells you to do that and provides detailed steps to register.  Find more information on the DWD website: https://dwd.wisconsin.gov/covid19/public/ui.htm

I can’t access or log into MyUW. Can HR give me a copy of my earnings statement (paystub)?

Unfortunately, HR cannot print and mail your earnings statements. You will need to contact DoIt to unlock your MyUW account. It’s important you have access to MyUW to see work emails, paystubs, benefit information, and more. See DoIT contact information at this website: kb.wisc.edu/helpdesk

  • You can use work time to call DoIT for help.
  • You can also call DoIT from home to get help accessing MyUW from a home computer or phone.  DoIT is available for 2nd shift until 9pm and 3rd shift employees can contact DoIT at the end of their shift.
  • Cultural Linguistic Services (CLS) can also contact DoIT Help Desk on your behalf from 7:00 am to 9:00 pm, Monday – Friday.

Should I file for Unemployment?

If you received a letter from FP&M Human Resources notifying you that you’re part of the Work-Share program or on Full Furlough, you can apply for unemployment benefits beginning on May 17, 2020.

For help applying for unemployment, please see the Where can I get help with my Unemployment FAQ entry above for step-by-step printable guides in all languages.


If you are part of the Campus-wide, Intermittent Furloughs, you are most likely not eligible for unemployment benefits.

Why does it appear that my vacation and personal leave balances are reduced? (Work-Share only)

EMPLOYEES ON WORK-SHARE

Some employees who are part of the work-share program may have noticed a reduction in their leave allocations. Rest assured, this does not reflect the actual leave balance, and the payroll system will update next week to show the actual leave balance.

This occurred because employees on work share have a reduced FTE in the payroll system. The  FTE information in the payroll system does not have and end date so all future leave accrual has been reduced.

An end date for work share will be uploaded into the payroll system next week (early June) and employees should see the leave allocations increase.

If you have any more questions, you can feel free to Ask a Question.

Updated on 6/2/20

Can I decide when to take my furlough days?

Furlough days should be requested like vacation days. A maximum of one per week can be taken and do require the approval of your supervisor.

It is very important to log furlough days properly for compliance purposes. See FAQ “How do I enter my furlough time” for details and instructions! These are different for University staff and Academic staff.

What are the different types of furlough/work-share?

How will I be notified of my furlough/work-share status?

For employees who are part of the DWD Work-Share program, notice was sent via USPS and email.

For employees in Position Specific Furloughs – full or partial, notice was sent via USPS and email.

For employees in Campus-wide Intermittent Furloughs, notice was sent via email ONLY.  If an employee would like a hard copy
mailed to them, supervisors can email the individual’s name and EMPL ID to fpmhr@fpm.wisc.edu.

Updated 5/21/20


You will be notified first via an email from FP&M Human Resources.

A second, more detailed and individualized letter, will be sent both by email and USPS mail.

When did campus furlough programs take effect?

Furlough and work-share programs began on May 17.

Updated 9-18-20

What is a Work-Share program?

Campus work units may implement a Work-Share program that involves the reduction of employees’ work hours.

This allows the university to retain skilled employees during times of budget emergencies or work slowdown by reducing work hours, with employees able to supplement lost wages with unemployment benefits.

If you are placed in the Work-Share program you will maintain your employment as a UW−Madison employee and you are not included in the Campus-wide, Intermittent Furloughs.

For more details, visit the UW Office of Human Resources.

What is a Campus-Wide, Intermittent Furlough?

Employees placed in campus-wide Intermittent Furlough will take unpaid furlough days between May 15 and October 31, 2020. The number of furlough days is based on an employee’s annual salary. See this table for more information.

For more details, visit the UW Office of Human Resources.

Where can I find details about campus furlough programs?

Campus leadership and the Office of Human resources have put together this site. We recommend you take time to review and check back on this site regularly.

Available in multiple languages.

How do furlough days work with legal holidays?

Position-Specific Furlough

  • Employees on Position-Specific Furlough will continue to earn vacation, personal holiday, and sick leave during furlough.
  • Employees who are placed in full furlough and are not working will not receive pay for any fixed legal holidays during furlough, but they will accrue floating holidays.
  • Employees who are placed on partial furlough and are working will receive holiday pay at their regular allocation.
  • An employee may not use vacation leave, banked leave, sick leave, or personal holiday leave while on furlough to offset the unpaid leave.

Work-Share Program

  • Employees who are placed on Work-Share and are working will accrue holidays at their regular allocation. 
  • If Memorial Day falls within their scheduled work hours, then they would list the legal holiday on their time sheet for that day.  If they are not scheduled to work on Monday, that holiday becomes a floating holiday.
Campus-wide Intermittent Furlough
  • Memorial Day rules: Employees who are part of Campus-wide, Intermittent Furlough can take furlough days on both the Friday before and the Tuesday after Memorial Day and receive holiday pay. 
  • For other legal holidays:  Stay tuned for further guidance.

For more details, visit the UW Office of Human Resources.

Updated 5/22/20

How do furlough programs impact my benefits?

Campus has put together this guide for detailed information on benefit impacts throughout this time.

Is UW COVID-19 leave in effect?

The UW-Madison COVID-19 Leave was available only through May 15, 2020.

Some employees used COVID-19 Leave to make up for their lost wages via unemployment benefits starting on May 17, 2020. See more information in this printable handout.

What is the Employee Emergency Loan Program?

UW-Madison has established an emergency loan program to provide assistance to employees experiencing financial hardship because they have been placed on Position-Specific Furlough or are working reduced-hours in a Work-Share program. If eligible, employees can apply to receive a 0% interest loan that can help them now. Loans must be paid back to the University over time. Learn more and see translated info on the UW Division of Business Services website.

How do I apply for a 0% interest loan? (Work-Share and Full Furlough only)

Work-Share and Fully Furloughed employees can apply for a 0% interest loan through the Emergency Loan Program. The easiest and fastest way is to apply online on the Business Services website.


Or, you can use a paper form: ENGLISH Form | SPANISH/ESPAÑOL| 中文/ CHINESE | བོད་སྐད/ TIBETAN | नेपाली/NEPALI | HMOOB / HMONG  6 LANGUAGES Form

Human Resources Contacts

Sue Fritts

Position title: Director of Human Resources

Email: sue.fritts@wisc.edu

Rebecca Rohde

Position title: Payroll & Benefits Supervisor

Email: rebecca.rohde@wisc.edu

Dawn Bierman

Position title: Recruitment Specialist

Email: dawn.bierman@wisc.edu

Cinthya Canicoba

Position title: Recruitment Specialist

Email: cinthya.canicoba@wisc.edu

Kong Thao

Position title: Human Resources Generalist

Email: kong.thao@wisc.edu

Alicia Meyer

Position title: Organizational Development & Training Manager

Email: alicia.meyer@wisc.edu

Kayla Ruplinger

Position title: Training Coordinator

Email: kayla.ruplinger@wisc.edu

Maddie Walsh

Position title: Human Resources Administrator

Email: maddie.walsh@wisc.edu

Mike Loggie

Position title: Benefits

Email: mike.loggie@wisc.edu

Lisa Raetzman

Position title: Onboarding

Email: lisa.raetzman@wisc.edu

John Morgan

Position title: Associate Director, Human Resources

Email: morgan24@wisc.edu