FP&M Employee Updates: COVID-19

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News & Quicklinks

See the campus COVID-19 Response updates and find the most relevant information by navigating to the resources below.


Use this page to find resources related to how Facilities Planning & Management staff are affected by the COVID-19 pandemic.


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FP&M-specific Topics: General  |  OperationsFurlough/Work-share/ UI

HR Contacts

Find a list of FP&M Human Resources contacts below.

General FAQ

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Where can I find the FP&M phone list?

The Telecom Portal has the most updated phone list for all FP&M employees. Click on the “View Phone Lists” link in the upper right corner of the screen to search for an area. As a reminder, please forward your office phone to make sure folks can reach you.

How can I contact human resources?

Currently, the FP&M human resources office is not accepting walk-ins. You may make an appointment with Human Resources using the contact information at the bottom of this page.

What is the Employee Emergency Loan Program?

UW-Madison has established an emergency loan program to provide assistance to employees experiencing financial hardship because they have been placed on Position-Specific Furlough or are working reduced-hours in a Work-Share program. If eligible, employees can apply to receive a 0% interest loan that can help them now. Loans must be paid back to the University over time. Learn more and see translated info on the UW Division of Business Services website.

How do I apply for a 0% interest loan? (Work-Share and Full Furlough only)

Work-Share and Fully Furloughed employees can apply for a 0% interest loan through the Emergency Loan Program. The easiest and fastest way is to apply online on the Business Services website.


Or, you can use a paper form: ENGLISH Form | SPANISH/ESPAÑOL| 中文/ CHINESE | བོད་སྐད/ TIBETAN | नेपाली/NEPALI | HMOOB / HMONG  6 LANGUAGES Form

How do I access my earnings statement (paystub)?

You can access your earning statement on the MyUW Portal via the Payroll Information tile.

Here is a KB topic for logging into MyUW to access your earning statement.

I can’t log into MyUW. Can HR give me a copy of my earnings statement (paystub)?

Unfortunately, HR cannot print and mail your earnings statements. You will need to contact DoIt to unlock your MyUW account. It’s important you have access to MyUW to see work emails, paystubs, benefit information, and more. See DoIT contact information at this website: kb.wisc.edu/helpdesk

  • You can use work time to call DoIT for help.
  • You can also call DoIT from home to get help accessing MyUW from a home computer or phone.  DoIT is available for 2nd shift until 9pm and 3rd shift employees can contact DoIT at the end of their shift.
  • Cultural Linguistic Services (CLS) can also contact DoIT Help Desk on your behalf from 7:00 am to 9:00 pm, Monday – Friday.

Is UW COVID-19 leave in effect?

No. The UW-Madison COVID-19 Leave was available only through May 15, 2020.

Some employees used COVID-19 Leave to make up for their lost wages via unemployment benefits starting on May 17, 2020. See more information in this printable handout.

Operations

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What is the current status of FP&M operations?

Check this page for the current operational status.

How can I have a virtual meeting?

See the UW Knowledge base guide to choosing a virtual meeting tool. There are a number of teleconferencing/videoconferencing tools available to use free-of-charge for UW-Madison employees. FP&M primarily uses Microsoft Teams which is installed on FP&M computers and devices.

See more information on the FP&M Telecommuting/WFH web page.

What resources are there to work from home?

See Work-From-Home/Telecommuting page for FP&M employees. This page provides access to helpful tools for adapting to your work environment, including how to forward your phone, getting VPN access, video-conferencing tools, and the technology you need.

Can I order office supplies or be reimbursed for my home office?

See the FP&M Temporary Supply Policy for Working from HomeUpdated 7/13/21

You may order approved office supplies using the following procedure:

  1. Shop at Staples
  2. Send item details to your supervisor including your home address and department UDDS, if you know it.
  3. Your supervisor will email information to Kathy Bear (kathy.bear@wisc.edu)
  4. Kathy will order on your behalf and coordinate with you directly.

Furlough, Work-Share, UI

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When did campus furlough programs take effect?

Round One of Furlough and Work-Share programs began on May 17, 2020. Round Two of Campus-Wide, Intermittent Furlough ended on June 30, 2021.

Updated 7-27-21

Can I decide when to take my furlough days?

Furlough days should be requested like vacation days. A maximum of one per week can be taken and do require the approval of your supervisor.

It is very important to log furlough days properly for compliance purposes. See FAQ “How do I enter my furlough time” for details and instructions! These are different for University staff and Academic staff.

If my only days off were furlough days, do I still need to enter a “No Leave Taken” for a given month? (Academic Staff only)

Yes. Furlough is different from Leave. Academic Staff should enter a No Leave Taken as they normally would in their Monthly Leave Reporting using the Request Absence tab on MyUW

What are the different types of furlough/work-share?

What is a Work-Share program?

Campus work units may implement a Work-Share program that involves the reduction of employees’ work hours.

This allows the university to retain skilled employees during times of budget emergencies or work slowdown by reducing work hours, with employees able to supplement lost wages with unemployment benefits.

If you are placed in the Work-Share program you will maintain your employment as a UW−Madison employee and you are not included in the Campus-wide, Intermittent Furloughs.

For more details, visit the UW Office of Human Resources.

What is a Campus-Wide, Intermittent Furlough?

Employees placed in campus-wide Intermittent Furlough will take unpaid furlough days between May 15 and October 31, 2020. The number of furlough days is based on an employee’s annual salary. See this table for more information.

For more details, visit the UW Office of Human Resources.

Where can I find details about campus furlough programs?

Campus leadership and the Office of Human resources have put together this site. We recommend you take time to review and check back on this site regularly.

Available in multiple languages.

Do Academic Staff need to log furlough in monthly leave reporting (Absences in MyUW)?

 No. Please do not use the furlough code or log furlough days in your monthly leave reporting.

How do I approve Academic Staff furlough time? (Managers/Supervisors)

See the Time and Furlough Approvals for Managers job aid for detailed written instructions. (Updated 6/16/20)

See the video: APPROVING FURLOUGH TIME FOR ACADEMIC STAFF for a step-by-step walkthrough (5 min.) (Updated 6/19/20)

Access the Time & Approvals Dashboard
  1. Navigate to your MyUW portal at MyUW (my.wisc.edu).
  2. On the Manager Time and Approval Tile, click on the Time/Absence Dashboard icon.
Change Date Range

The date range for approvals may need to be changed to see all employees’ time requests

  1. Click the calendar icon next to Start Date.
  2. Click date from the calendar (suggest beginning of the month).
  3. Click the Calendar icon next to End Date (suggest end of the month).
  4. Click the Refresh button.
Additional Information – including Timesheet
1. Click on the employee’s name to see information about time needing approval.
  • Day by day breakdown of time
  • Add comments
  • Link to Timesheet

NOTE: The Timesheet will open in a new browser tab, close this tab to go back to the dashboard. Having multiple browser tabs with the dashboard open will cause performance issues.

2. Click the View Details hyperlink to see additional information about time needing approval for all employees, including day by day breakdown and link to Timesheets.

Approve Time and Furlough
  1. Put a check mark next to the employee name(s) to take action on.
  2. Click Approve
  3. The time will be removed from the list

What is the deadline to enter Furlough time? (Academic Staff only)

Furlough should be entered as soon as it is taken. 

The monthly payroll calculation dates vary every month. Furlough must be entered and approved one day before the payroll calc date to ensure the furlough deduction is taken on the correct check.

  • Furlough taken in May must be entered and approved by 05/20/20.
  • Furlough taken in June must be entered and approved by 06/17/20.
  • Furlough taken in July must be entered and approved by 07/15/20.
  • Furlough taken in August must be entered and approved by 08/24/20.
  • Furlough taken in September must be entered and approved by 09/23/20.

If you have questions on furlough entry, please email benefits@fpm.wisc.edu.

Why does it appear that my vacation and personal leave balances are reduced? (Work-Share only)

EMPLOYEES ON WORK-SHARE

Some employees who are part of the work-share program may have noticed a reduction in their leave allocations. Rest assured, this does not reflect the actual leave balance, and the payroll system will update next week to show the actual leave balance.

This occurred because employees on work share have a reduced FTE in the payroll system. The  FTE information in the payroll system does not have and end date so all future leave accrual has been reduced.

An end date for work share will be uploaded into the payroll system next week (early June) and employees should see the leave allocations increase.

If you have any more questions, you can feel free to Ask a Question.

Updated on 6/2/20

How will I be notified of my furlough/work-share status?

For employees who are part of the DWD Work-Share program, notice was sent via USPS and email in 2020.

For employees in Position Specific Furloughs – full or partial, notice was sent via USPS and email in 2020.

For employees in Campus-wide Intermittent Furloughs, notice was sent via email ONLY, in 2020.  If an employee would like a hard copy
mailed to them, supervisors can email the individual’s name and EMPL ID to fpmhr@fpm.wisc.edu.

Updated 5/21/20


You will be notified first via an email from FP&M Human Resources.

A second, more detailed and individualized letter, will be sent both by email and USPS mail.

How do furlough days work with legal holidays?

Position-Specific Furlough

  • Employees on Position-Specific Furlough will continue to earn vacation, personal holiday, and sick leave during furlough.
  • Employees who are placed in full furlough and are not working will not receive pay for any fixed legal holidays during furlough, but they will accrue floating holidays.
  • Employees who are placed on partial furlough and are working will receive holiday pay at their regular allocation.
  • An employee may not use vacation leave, banked leave, sick leave, or personal holiday leave while on furlough to offset the unpaid leave.

Work-Share Program

  • Employees who are placed on Work-Share and are working will accrue holidays at their regular allocation. 
  • If Memorial Day falls within their scheduled work hours, then they would list the legal holiday on their time sheet for that day.  If they are not scheduled to work on Monday, that holiday becomes a floating holiday.
Campus-wide Intermittent Furlough
  • Memorial Day rules: Employees who are part of Campus-wide, Intermittent Furlough can take furlough days on both the Friday before and the Tuesday after Memorial Day and receive holiday pay. 
  • For other legal holidays:  Stay tuned for further guidance.

For more details, visit the UW Office of Human Resources.

Updated 5/22/20

How do furlough programs impact my benefits?

Campus has put together this guide for detailed information on benefit impacts throughout this time.

Should I file for Unemployment?

If you received a letter from FP&M Human Resources notifying you that you’re part of the Work-Share program or on Full Furlough, you can apply for unemployment benefits beginning on May 17, 2020.

For help applying for unemployment, please see the Where can I get help with my Unemployment FAQ entry above for step-by-step printable guides in all languages.


If you are part of the Campus-wide, Intermittent Furloughs, you are most likely not eligible for unemployment benefits.

Where can I get help with Unemployment? (English, ESPAÑOL, 中文, HMOOB, नेपाली, བོད་སྐད)

FP&M Employees on Work-Share: See the new WORK-SHARE UNEMPLOYMENT GUIDE for assistance with all of your questions, as well as common scenarios for FP&M employees.

Updated 6/10/20


APPLY FOR UNEMPLOYMENT BENEFITS (Translated Guides)

Need to apply for unemployment benefits? Use the following guides to help you apply for unemployment benefits (provided by the UW Office of Human Resources, in all languages).

When using DWD Unemployment benefits do I need to register with the Job Center of WI?

Not everyone has to do this.  You may be required to register for work with the Job Center of Wisconsin but ONLY if DWD tells you to do that and provides detailed steps to register.  Find more information on the DWD website: https://dwd.wisconsin.gov/covid19/public/ui.htm

Do I have to look for work / conduct a Job Search to qualify for my Unemployment benefits?

If you are participating in the Work-Share program or Position-Specific Furloughs, you DO NOT need to conduct a Job Search. Due to the pandemic, DWD is not requiring anyone to search for employment. You may have received an automated letter from DWD regarding required job searches but doing so is not necessary. If you are confused about the letter, please share a copy of the letter with FP&M HR. FP&M HR can help resolve this matter with OHR. For all unemployment related questions you can email fpmhr@fpm.wisc.edu or call Kula Yang at 608-265-8096.

What do I do if my Unemployment Claim is still in “Educational Review”?

OHR has addressed this issue with DWD. DWD is currently working to release all UW-Madison claims that are in ‘educational review’. If you continue to receive notification that your claim is still under ‘educational review’, please email fpmhr@fpm.wisc.edu or call Kula Yang at 608-265-8096.

My Unemployment application status says "Issue:..." What does this mean?

Your unemployment application status may say “Issue:” then “being reviewed by an Adjudicator”, “review of Educational Employment”, or “Review of Workshare.” This simply means that DWD is still reviewing your application. If DWD needs more information, they will contact you directly by mail or through central OHR.

Human Resources Contacts

Sue Fritts

Position title: Director of Human Resources | Office of the AVC

Email: sue.fritts@wisc.edu

Rebecca Rohde

Position title: Payroll & Benefits Supervisor

Email: rebecca.rohde@wisc.edu

Dawn Bierman

Position title: Recruitment Specialist

Email: dawn.bierman@wisc.edu

Cinthya Canicoba

Position title: Recruitment Specialist

Email: cinthya.canicoba@wisc.edu

Kong Thao

Position title: Human Resources Generalist

Email: kong.thao@wisc.edu

Alicia Meyer

Position title: Organizational Development & Training Manager

Email: alicia.meyer@wisc.edu

Kayla Ruplinger

Position title: Training Coordinator

Email: kayla.ruplinger@wisc.edu

Maddie Walsh

Position title: Associate Workforce Relations Specialist

Email: maddie.walsh@wisc.edu

Mike Loggie

Position title: Benefits

Email: mike.loggie@wisc.edu

Lisa Raetzman

Position title: Onboarding

Email: lisa.raetzman@wisc.edu

John Morgan

Position title: Associate Director, Human Resources

Email: morgan24@wisc.edu

Tricia Meinholz

Position title: Human Resources Administrator

Email: tricia.meinholz@wisc.edu