The FP&M Assetworks project is in full swing and making steady progress. We are at the half-way point of Phase I, which aims to go live in mid-summer 2019.
Exploration and Discovery
The last several months have been filled with exploration and discovery about how things are working within FP&M. Dozens of FP&M employees have contributed there expertise to this crucial effort.
The current work order system and processes have evolved over the past fifteen years to accommodate the varied and unique needs of both FP&M and its customers. Through the course of the Assetworks implementation, we are uncovering many special processes and workarounds in the current system. We are analyzing each of these on a case-by-case basis and making the difficult decisions on what will be replicated in the new Assetworks software.
Testing and Feedback
Through January and February, we will be configuring and setting up the software based on the what we have discovered over the last three months. Towards the end of March, we will be rolling out the system for testing within various groups of FP&M. Users will have a chance to provide feedback and input on the proposed processes and software configurations. The Assetworks team will use this feedback to fine-tune the system before it goes live.
We are still on track for Assetworks to go live on July 1, 2019. When implemented fully, Assetworks software will touch most FP&M employees in some way. This will be a big change for some, and a minor change for others.
Many of you have already invested an incredible amount of your time to put us on track for a successful transition and we appreciate your hard work and dedication to the success of this project.
However, there is still a long road ahead. Learning to use Assetworks while continuing the important work of operating and maintaining the UW-Madison campus will require careful planning and focused effort for each and every one of us.
We are confident that Assetworks will streamline FP&M operations, which in turn allows each of us to do our best work as we support the University’s education, research, and outreach activities.