Several UW-Madison policies related to business operations and purchasing have been updated, using plain language, and revised templates for ADA compliance purposes.
You can find all policies in the UW-Madison Policy Library, but some of the key policies with helpful tools are on the Business Services Policies and Procedures page.
Expense Reimbursement (UW-3024)
- This policy establishes standards for reimbursement of expenses in compliance with Internal Revenue Service (IRS) regulations, state law, and other university policies. It defines expenses, expense reports, accountable plan, business purpose, supporting documentation and other relevant terms.
Lodging (UW-3017)
- The university has a managed travel program. This policy establishes standards for the prudent use of university resources for travel while ensuring the safety of travelers and minimizing the administrative burden on travelers and support staff.
Meals and Incidentals (UW-3018)
- This policy applies to employees and those who are traveling or arranging university-sponsored travel. It specifies standards for meals and incidentals, reimbursement, per diem allowance rates and deductions.
Long Distance Ground and Local Transportation (UW-3020)
- This policy establishes standards for the prudent use of university resources for long distance ground and local transportation, while ensuring the safety of travelers and minimizing the administrative burden on travelers and support staff. It defines transportation types, commute mileage, University-sponsored travel and more.
Non-Payable/Non-Reimbursable Expenses (UW-3026)
- This policy establishes expenses that are not payable/reimbursable by the university.
Business Meals and Hosted Meals (UW-3039)
- This policy establishes parameters for the payment or reimbursement of costs associated with UW-Madison business meals and hosted events.
Official Functions (UW-3075)
- Official functions can actively promote the university’s mission, support community value, and recognize and reward exceptional performance and service. This policy governs the use of the specific funds used to pay for official functions and expenses and ensure their appropriateness and reasonableness.
See more on the Business Services Policies and Procedures page.