Updated Protective Footwear Reimbursement Policy

FP&M recently updated its policy that governs reimbursements for protective footwear to increase amounts of reimbursement.

The updated Protective Footwear Reimbursement Policy, which went into effect on July 1, 2021, provides for a reimbursement of $125 per pair of protective footwear each fiscal year (July 1-June 30) to each employee that works in an area where protective footwear is required.

This policy applies to all FP&M employees who are required to wear protective footwear based on their Personal Protective Equipment (PPE) Assessment.

For more details, consult the Protective Footwear Reimbursement Policy. You can also find this policy on the Safety and Policies pages.

 

Protective Footwear Reimbursement Policy

To ensure proper protective footwear in the workplace, FP&M will provide a reimbursement of up to $125 per pair of protective footwear each fiscal year (July 1 - June 30) to each employee working in an area where their approved PPE Assessment has been completed and protective footwear is recommended based on the probability/likelihood of encountering a hazard.

File: FPM-Protective-Footwear-Reimbursement-Policy-2021_FINAL_Signed.pdf

Guidelines for Political Activity on Campus

UW-Madison Crest

With the elections occurring this year, we would like to remind FP&M employees about campus and UW System policies regarding political activity on campus.

The UW System provides information about these policies in Guidance on Political Campaign Activities at University of Wisconsin System Institutions. While this entire document applies to political activity on campus, we would like to call your attention to two sections in particular.

Section I.2: General policies for UW employees: Political campaign activities are restricted by Board of Regents policy and state law in three ways.

  1. You may not engage in political campaign activities during your work time.
  2. You may not use state resources to engage in political campaign activities at any time.
  3. Employees may not solicit contributions or services for a political purpose from other university employees while they are engaged in their official duties.

Section I.8: Display and wearing of political identifications. Per state law, it is a violation for university employees to engage in political activities while at work. This includes the wearing of political identifications and the posting of partisan political signs in the workplace.

  1. Employees are prohibited from “the wearing of a political identification while on duty where it could impair the effectiveness of the state agency operation.”
  2. Employees may not display partisan political signs advocating a candidate, political party or referendum outcome in a current election. Wisconsin Administrative Code UWS Section 18.08(9) provides that no person may erect, post or attach any signs, posters, pictures or any similar item in or on a university building, except as authorized under institutional policies. Employees in remote work settings should ensure that such political signs are not visible in work-related videoconferencing or other virtual meeting platforms.

For more information, consult the full version of each of these documents:

Positive COVID-19 Test Reporting

illustration: cotton swab "Q-tip" and testing vial

Please see this important message from VCFA Heller below, as well is this translated PDF version, in English, Spanish, Hmong, Nepali, Tibetan, and Chinese languages.


illustration: cotton swab "Q-tip" and testing vialThe following guidance applies to all faculty, staff, graduate student employees, postdocs, employees-in-training and student hourlies.

As university activities resume in preparation for the fall semester, our highest priority remains the health and safety of everyone in the UW–Madison community, including our employees.

As part of our Smart Restart reopening plan, UW–Madison has developed protocols for what to do when individuals working, living or learning on campus test positive for COVID-19. This includes contact tracing to notify others who may have been in close contact with a COVID-positive individual, providing necessary cleaning to workspaces and classrooms, and assisting Housing residents who must be isolated or quarantined.

UW–Madison provides no-cost, on-site COVID-19 testing for students, faculty, and staff. University Health Services will automatically receive all results for tests conducted by UW–Madison or reported to Public Health Madison & Dane County. There is no need to report these results.

However, all employees who receive a test from public health agencies or health care providers outside of Dane County are expected to report their positive test results to University Health Services.

To report your test results from providers outside Dane County:

  • Send an email to covidresults@wisc.edu OR
  • Call (608) 890-0000 (you may be instructed to leave a message)
  • A web form to report results will be made available soon

UHS will follow up on every confirmed positive COVID-19 test report. This follow up will include contact tracing to identify the on-site spaces people who test positive spent time and to identify anyone believed to have been in close contact with an infected individual.

University Health Services will reach out to these people directly. They will also notify Environment, Health and Safety if additional cleaning is necessary.

View more information about what to do in the event you test positive for COVID-19.

We all have a role in protecting the health and safety of the UW–Madison community. Thank you for your help and participation.


Laurent Heller

Vice Chancellor for Finance and Administration


Information for FP&M employees

See the COVID-19 Employee Resource page HEALTH AND SAFETY section on Inside FP&M for FP&M-specific FAQ such as:

  • Who is my DDR?
  • What happens if test positive for COVID-19?
  • Do I report positive COVID-19 test results to UHS?

Gifts from Suppliers: a Timely Reminder

Wrapped present in hands, "No Gifts from Suppliers?"

No Gifts from Suppliers?

It’s that time of year again. You arrive at work and discover that a supplier has given a gift to you or your department. 

What a nice gesture, right? 

Well…it’s complicated, because (unfortunately) you aren’t allowed to keep it. This is because state workers cannot accept gifts from suppliers!

During the holidays and throughout the year, suppliers may want to show their appreciation by offering gifts. But, as state workers, we may not accept them. 

It’s not rude, it’s just the law 

According to a recent State Bureau of Procurement News release:

“It is our duty to avoid the perception of impropriety and adhere to the personnel section on ethics for employees (Chapter ER-MRS 24 and  
s. 19.45(2), Wis. Stats.
)”

Be ready with a quick response

Many employees all around campus ask, “What if a supplier shows up with a gift?”

The State Bureau of Procurement provides advice for dealing with this and advises the following:

“If a supplier attempts to offer you a gift, simply refuse it and explain the need for state workers to remain independent.” 

A gift was left behind…what can you do about it?

The State Bureau advises that you take action after a supplier mails or brings a gift to the workplace and leaves without talking to anyone. You can do any of the following:

  • Notify the supplier to retrieve the gift immediately.
  • Redirect the gift anonymously as appropriate to a local food pantry, homeless shelter or other charitable organization.
  • Donate anonymously — flowers can go to assisted living centers, hospitals or other charitable organizations.
  • Discard the gift.

 


Thank you for your cooperation, and for making yourself aware of what you can do in situations like this. Contact FP&M Purchasing Office at FPMPurchasing@FPM.wisc.edu with any questions.

Have a safe and happy holiday season.

Proper Disposal of Plans, Drawings, and Other Building-related Documents

This is a reminder of the proper methods for disposing of paper copies of plans and drawings that contain graphical and descriptive information about university buildings and systems.

Do not merely put paper copies of plans and drawings in the recycle bin in your office or work area. It is important that they be disposed of in a confidential manner in order to ensure the safety and security of the university and its facilities.

To ensure proper disposal of these documents, you can do one of two things:

  1. Place them in a nearby receptacle designated for secure shredding.
  2. Take them to the Plan Room (Room 456) at 30 N. Mills Street, 4th floor for disposal.

Note that this does not apply to master or original versions of these documents, which are subject to UW record retention policies for FP&M.

Safe Learning and Work Environment

Every employee makes a difference in creating a safe learning and work environment through your own interactions with your colleagues and students, and by understanding your role in responding to and reporting acts of criminal and non-criminal behaviors and discriminatory actions that violate policies.

The latest edition of the Guide to Creating and Maintaining a Safe Learning and Work Environment at UW-Madison: Responsibilities, Resources, and Reporting Requirements has been posted on the Office of Compliance website.

This guide provides you with information on how to report and respond if you experience, witness or become aware of criminal behavior including sexual assault, sexual violence, and child abuse and neglect; or behavior including sexual harassment and other forms of discriminatory behavior. Included in this guide is policy information on consensual relationship expectations between employees and students or employees with other employees with whom there is or could be an instructional, supervisory, or evaluative relationship. Training information and campus and community resources are also included.

In addition, please be aware that UW-Madison has adopted a specific policy on Sexual Harassment and Sexual Violence, effective January 2018. Information about this policy is included in the Guide.

Please read the Guide carefully. Questions regarding the Guide can be directed to the Office of Compliance, (608) 265-6018, uwcomplianceoffice@wisc.edu.