FP&M Business Operations has established several fiscal year-end deadlines to ensure financial transactions are posted in the fiscal year 2025 (FY25), which ends June 30, 2025. Set yourself up for success by knowing and preparing for these deadlines.
- March 21, 2025 by 5 p.m.: Submit all purchase requisitions in ShopUW+ greater than $50,000 that require FY25 funding.
- May 12, 2025 by 5 p.m.: Submit all purchase requisitions in ShopUW+ less than $50,000 that require FY25 funding.
- May 23, 2025 by 5 p.m.: Generate Direct Payment & Payment to Individual Forms in ShopUW+.
- June 9, 2025 by 5 p.m.: Submit e-reimbursements for travel and personal expenses.
- June 24, 2025 by 9 a.m.: Verify all P-card transactions in the SFS P-Card Module.
ShopUW+
Complete purchase requisitions through ShopUW+ by the following deadlines to ensure charges are applied to FY25 funding.
If the purchase is greater than $50,000, the requisition must be completed by the end of the business day on March 21, 2025 by 5 p.m.
If the purchase is less than $50,000, it must be completed by May 12, 2025 by 5 p.m..
- Orders placed after these dates may or may not be billed in FY25, depending on the product receipt date and potential back-order status.
- Orders received, matched and processed by 5 p.m. on June 20, 2025 will be applied to FY25 funding.
- Order invoices matched and processed after 5 p.m. on June 20, 2025 will be applied to FY26 funding.
Direct Payment & Payment to Individual Forms
Direct Payment and Payment to Individual Forms must be generated in ShopUW+ with all approvals by 5 p.m. on May 23, 2025. Forms may be submitted after this date, but FY25 processing is not guaranteed.
E-reimbursements for Travel and Personal Expenses
Submit e-reimbursements to FP&M Business Operations by 5 p.m. on June 9, 2025. The e-reimbursement must be complete, accurate and error-free by this date to guarantee processing in FY25.
Purchasing Card Bi-Weekly Transactions
Any purchasing card transactions that post at US Bank on June 20, 2025, will be loaded into the Purchasing Card Module on June 23, 2025 by 5 p.m.
It’s crucial that cardholders reconcile their transactions, attach the necessary supporting documentation, reallocate funding and verify those transactions by 9 a.m. on June 24, 2025. This will allow the FP&M Business Office time to review the transactions, request additional documentation if needed and approve transactions before the Business Services deadline of noon on June 24, 2025.
As FP&M Business Operations and Purchasing nears mid-June, it is strongly suggested that cardholders who will be on leave and can’t meet the deadline of June 24, 2025, 9 a.m. ask their supervisor to reassign purchases to another cardholder. All transactions that post in US Bank on or before June 20, 2025 must be fully reconciled, verified and approved in the Purchasing Card Module before noon on June 24, 2025.
Any transactions that are not fully processed will be auto-closed, which may result in the cardholder receiving a non-compliance notification from Business Services.
Transactions posted at US Bank on or after June 21, 2025, will be loaded into Workday for reconciliation on July 7, 2025.