How to Host Inclusive Hybrid Meetings

Description:

A checklist and guidance to consider when planning a meeting that may include in-person and virtual participants. As we adapt to facilitating a combination of in-person and virtual working environments, it’s important to make considerations for each style of work to ensure we are also creating an inclusive, collaborative, and productive work environment.

Register:

Click on the learning above.

Introduction to Cisco Jabber

Description:

Cisco Jabber is a platform that employees can use to receive calls from their office phone on their mobile device. Below you will find training materials from the UW-Madison KnowledgeBase to help with the use and understanding of Cisco Jabber.

 

Register:

Click on each learning above.

Introduction to Trello

Description:

Trello is a platform that is used to help teams collaborate through boards, lists, and cards. This tool helps users organize and prioritize their projects. Below you will find training materials to help with the use and understanding of Trello.

 

Register:

Click on each learning above.

System Access Requests

Description:

As HR and Payroll Professionals, you may need to obtain access to a variety of business applications based on your role and responsibilities. Work with your manager to identify which of the systems on this list you should have access to.

  • Criminal Background Check
  • Cypress Reports
  • ETF One
  • Identity Proofing Process for HRS, HRS Security, OBIEE
  • HireRight I-9 System
  • Human Resource System (HRS)
  • Job Employment Management System
  • NetID/WiscMail
  • NetID Linking
  • Oracle Business Intelligence Enterprise Edition (OBIEE)
  • Student Information System (SIS)
  • Talent Recruitment Engagement Management System (TREMS)
  • WISDM
Register:
https://www.ohr.wisc.edu/cop/docs/system-access.pdf

SafeColleges (access point)

Description:
Physical Plant is pleased to offer the SafeColleges Online Training System. Your supervisor will assign courses for you within SafeColleges.

If you need assistance accessing your SafeColleges account, please contact Jenna Suhr.

Audience

SafeColleges is currently being used by all Physical Plant employees.

Register:

Login in through http://uw.madison.wi.safecolleges.com/.

Cybersecurity Awareness Training

Description:

Cybersecurity Awareness Training is part of your employment obligation and is required per the UW System Board of Regents.

Take The Training:

Log in to the training platform and complete the two required parts to the Cybersecurity Awareness Training:

  1. Go to https://madison.drip7.com/
  2. Click the “Log In Using NetID” button.
  3. Click the red “Login” button.
  4. Enter your NetID username and password
  5. Complete the required training

Note: Clicking the red “Login” button may automatically log you in to the training if you already logged in to another UW–Madison service with your NetID.

  1. Read and acknowledge the Acceptable Use of Information Technology Resources Policy in the training platform. Once completed, you will earn the Acceptable Use Policy badge.
  2. Answer the next 20 questions in the training platform. This provides you with the 2021 Cybersecurity Awareness Training badge. Earning both badges will complete your requirement.
There Are Two Training Options Available To Campus:
  • Option #1: A highly visual and interactive Cybersecurity Awareness Training delivered through the Drip7 platform. You can complete this training in approximately 20 minutes. This training is less accessible to people with visual and motor disabilities.
  • Option #2: A text-based Cybersecurity Awareness Training delivered in Canvas by the UW–Madison Office of Cybersecurity. This training is very accessible to all users, including those with disabilities.

If you’d like more information you can check out the Cybersecurity Training Website.

Audience

Cybersecurity Awareness Training for all faculty and staff (excluding graduate and undergraduate student employees) rolls out beginning April 26, and must be completed by June 30, 2021.

  • Employees must complete Cybersecurity Awareness Training by June 30th, 2021.
  • New employees must complete Cybersecurity Awareness Training within the first 30 days of their employment.
  • This will become an annual training.
Register:

Click here to go to the training website.

 

Purchasing Card Site Manager Training

Description:

In conjunction with Purchasing Card Policies & Procedures, this session provides a site manager with the basic knowledge necessary to maintain and oversee the Purchasing Card Program at the departmental or divisional level. The session includes an overview of site manager responsibilities and a live demonstration of Access Online, U.S. Bank’s web-based transaction management tool. Purchasing Card Policies & Procedures should be completed prior to attending this session. Purchasing Card Site Manager Training takes approximately 75 minutes.

Audience

This session is required for all purchasing card site managers.

Register:
https://hr.wisc.edu/professional-development/courses/?q=purchasing+card+site

Expense Reimbursement Beginner Training – Traveler/Alternate/Approver/Auditor

Description:

This course is required prior to performing any approval responsibilities or receiving an approval assignment in the system. This course focuses on travel and reimbursement policies and e-Reimbursement functionality.

Audience

The session is intended for frequent business travelers and those assigned to the roles of alternate, approver, back-up approver, auditor, or back-up auditor.

Register:
https://hr.wisc.edu/professional-development/courses/?q=expense+reimbursement+Beginner

Introduction to WISER

Description:

This virtual class is designed to give a high-level basic overview of the various searches and reports that are available within the campus reporting tool, WISER. Topics that will be covered include:
• Navigation
• Department Search
• Project Search
• AP/PO Search
• Expense Search
• Payroll Search
• Transaction Search
• Other information in WISER

Audience

Department or divisional financial staff who are new to campus, new to their role, or new to using WISDM or WISER. So, if you are already familiar with WISDM, please understand that this is an entry level course and you may already be familiar with much that will be covered.

Register:
https://hr.wisc.edu/professional-development/courses/?q=introduction+to+WISER

An Introduction to the Financial Environment at UW-Madison

Description:

The purpose of this session is to help make learning financial jobs easier and more efficient. Topics covered include:

Where the University’s Money Comes From and Where It Goes

Funding Strings

The Financial Decision-Making Hierarchy

How to Access Financial Data

UW Foundation Funds

Financial Training/Resources Available on Campus

Audience

This session is designed as a primer for employees new to financial roles on campus.

Register:
https://hr.wisc.edu/professional-development/courses/?q=an+introduction+to+the+financial

Go Tips and Tricks Playlist

Description:

The YouTube video playlist below demonstrates some extra features and workflow shortcuts available in the Go iOS apps.  These apps are used daily by tradespeople in Physical Plant to:

  • Track what they are working on
  • Fill out time cards
  • Communicate with other tradespeople on shared work

Click or tap on the middle of the video screen to start watching the tips and tricks videos.  Alternatively, click or tap on the “Watch on YouTube” button to watch the playlist on a larger video screen.

Register:

Click on the YouTube Video above to watch. You can open in YouTube to access the whole playlist

Go Tutorial Playlist

Description:

The YouTube video playlist below demonstrates the basic functionality of the Go iOS apps.  These apps are used daily by tradespeople in Physical Plant to:

  • Track what they are working on
  • Fill out time cards
  • Communicate with other tradespeople on shared work

Click or tap on the middle of the video screen to start watching the tutorial videos.  Alternatively, click or tap on the “Watch on YouTube” button to watch the playlist on a larger video screen.

Register:

Click on the YouTube Video above to watch. You can open in YouTube to access the whole playlist

AssetWorks KnowledgeBase (ReADY-AiM-GO)

Description:

The link below leads to the Facilities Planning and Management internal Knowledge Base.  This is a website that can only be seen by UW Employees.  It contains all training documentation created by and available to Physical Plant employees related to the three main software systems maintained by Physical Plant.  They are:

  • ReADY – a website where campus customers can submit maintenance work requests to Physical Plant
  • AiM – a website used by Physical Plant employees to track and manage work created through ReADY
  • Go – an iOS app used daily by tradespeople to manage their work, fill out timecards, and communicate with other tradespeople

Feel free to save or bookmark the Knowledge Base website for future reference.  Also note that a shortcut to the Knowledge Base website is automatically made available to you on your work-issued iPhone or iPad.

Register:

Go to the knowledgebase here: https://kb.wisc.edu/fpm/internal/

ShopUW+

Description:

Roles and Courses Breakdown

Role: Shopper
Courses: ShopUW+ Foundations, ShopUW+ Process Updates, ShopUW+ Shopper Skills

Role: Requester
Courses: ShopUW+ Foundations, ShopUW+ Process Updates, ShopUW+ Shopper Skills, ShopUW+ Requester Skills

Role: Approver
Courses: ShopUW+ Foundations, ShopUW+ Process Updates, ShopUW+ Shopper Skills, ShopUW+ Requester Skills, Approver Skills

Use the link below to self-register for the appropriate courses.

Register:
https://shopuwplus.wisc.edu/getting-started/

PCI Operator Training

Description:
Audience

Both the PCI Site Manager and Financial Officer are required to attend an initial PCI Training session. Subsequently, each year both the PCI Site Manager and the Financial Officer are required to complete annual online security awareness training. Finally, any employee or volunteer that handles a credit card on behalf of the University is required to complete PCI Operator training annually. The PCI Site Manager needs to annually track the completion of all PCI Operator trainings

Register:
https://charge.wisc.edu/training/

Purchasing Card Policies and Procedures

Description:

The session provides an overview of the purchasing card program, guidelines for purchasing card use and account management, requirements for supporting documentation, cardholder and site manager responsibilities, and guidelines for purchasing card reconciliation. Applications may be submitted prior to attendance, but will not be processed until after the required training is complete.

Audience

Purchasing card applicants and individuals designated as purchasing card site managers

Register:
https://hr.wisc.edu/professional-development/courses/?q=purchasing+card+policies

Getting the Most from PMDP Reports

Description:
Register:

Work with your supervisor and Christine Ray (christine.ray@wisc.edu) or Marci Birkes (marci.birkes@wisc.edu) to schedule

Understanding Hostile & Intimidating Behavior Policy & Process for FP&M Supervisors

Description:

This workshop is designed to help FP&M supervisors understand what hostile and intimidating behavior is and how to engage university resources to resolve issues. In a two-hour, case-based workshop, participants will work through scenarios to identify when HIB is occurring (and when it isn’t) and understand what the role of a supervisor is when they hear about, witness, or experience incidents related to one or more of these behaviors.

Audience

All FP&M Supervisors

Register:
https://www.talent.wisc.edu/Catalog/Default.aspx?CK=66067