University Staff
University Staff employees have an opportunity to make a choice to bank their unused vacation carryover or unused current year vacation. Based on eligibility, university staff employees can bank unused vacation carryover/current year vacation in the following ways:
- in a banked leave account
- receive cash, or
- a combination of both.
Steps
- Access the banked leave conversion forms electronically on My UW/my.wisc.edu > Time and Absence > Leave Reports.
- Complete and sign the forms, then email or scan and send them to payroll@fpm.wisc.edu or deliver to the FP&M Human Resources Office at 30 N Mills Street, 3rd floor by December 13, 2023.
Eligibility
University Staff employee eligibility to bank unused vacation is based on the following:
- Years of Service, FTE & FLSA Status or
- Vacation Accrual Rate and Sick Leave Accumulation
- Crafts Workers are not eligible to bank leave
Banking Schedule
Find the University Staff Paid Leave Banking Schedule below.
|
Years of Service |
Full-time University Staff-Nonexempt |
Full-Time University Staff- Exempt and Nonexempt Supervisors |
|
First 5 Years |
0 hours |
0 hours |
|
5+ to 10 Years |
0 hours |
40 hours |
|
10+ to 15 Years |
40 hours |
40 hours |
|
15+ to 20 Years |
40 hours |
80 hours |
|
20+ to 25 Years |
80 hours |
120 hours |
|
25+ Years |
120 hours |
120 hours |
|
Earn <160 hrs of vacation & have accrued at least 520 hrs of sick leave |
40 hours |
40 hours |
For more information, consult the Vacation policy.
Academic Staff
Academic Staff have the chance to bank leave July 1st through September 30th. For more information visit section V. 3. of the Vacation policy.
More questions?
If University Staff employees have questions, please watch this short (7 minute) video that reviews the 3 main components of the Annual Leave Conversion Option Form and how to complete it correctly. (Video works best in Google Chrome, Microsoft Edge or Firefox (and may not work in Internet Explorer.)