This guide is a resource for you if you are experiencing difficulties at work related to a disability or chronic medical condition.
File: Disability-Medical-Leave-Resources-Guide-for-Employees-1.pdfThis guide is a resource for you if you are experiencing difficulties at work related to a disability or chronic medical condition. For example, you may:
Complete this form and return to your FP&M Divisional Disability Representative (DDR).
File: University-Staff-Accommodation-Form-1.pdfComplete this form and return to your FP&M Divisional Disability Representative (DDR).
File: Academic-Staff-Accommodation-Request-Form-1.pdfThe varieties of jobs within FP&M require a talented and diverse workforce. To be successful, we depend on all our employees to excel at customer service and to work collaboratively with other FP&M employees, faculty, staff, students, and the campus community. All employees are encouraged to be open to new ideas, learn from each other, and treat co-workers and customers with dignity and respect. We believe that a positive and enjoyable workplace is vital to the success of our employees, our organization, and the University.
File: FPM-Employee-Handbook.pdf
Employees will have updated job titles and new position descriptions as part of the Title and Total Compensation (TTC) Project on November 7, 2021. Attend an employee forum to understand how this change will impact you in one of several sessions held on August 10 and 11, 2021. See event options:
Supervisors and employees: please help get the word out and encourage employees and coworkers to attend by posting these flyers in common areas or using as direct handouts.. Flyers are available in:
Translations are also posted on the events page of the TTC Project website.
To ensure proper protective footwear in the workplace, FP&M will provide a reimbursement of up to $135 per pair of protective footwear each fiscal year (July 1 - June 30) to each employee working in an area where their approved PPE Assessment has been completed and protective footwear is recommended based on the probability/likelihood of encountering a hazard. -- Updated March 22, 2024
File: FPM-Protective-Footwear-Policy-3.24-signed.pdf
Annual banked leave conversion eligibility and deadline for entryFaculty, Academic Staff, and Limited employees with a 12-month appointment are eligible to bank unused vacation and vacation carryover into their Paid Leave Bank (formerly known as ALRA) if they have completed 10+ years continuous service or 120 months in service by June 30, 2021.
An employee is first eligible to bank up to 40 hours of vacation at the start of the fiscal year following 10 years of service and is allowed to bank up to 80 hours of vacation at the start of the 26th fiscal year of employment.
Faculty, Academic Staff, and Limited employees with a 12-month appointment are eligible to bank unused leave.
Banked leave conversion entries for fiscal year 2020-2021 should be entered by September 30, 2021. Hours elected to be banked will first be deducted from vacation carryover balances that will expire on October 7th or the vacation balance on June 30th.
For questions please contact payroll@fpm.wisc.edu or review the Vacation Policy.
Vacation carryover deadline (University Staff)University Staff have until the end of the calendar year (12/31/21) to use their vacation carryover.
For Academic Staff, the vacation carryover deadline was extended to October 9th. Learn more about the extension here.
Academic Staff will move to a bi-weekly payroll schedule starting on July 18th. Check out the 2021 payroll schedule here.
Please contact payroll@fpm.wisc.edu with any questions.
Total Title and Compensation (TTC) Project: Employee Checklist for Confirming Your Job Title & Standard Job Description.
Are you preparing to speak with your supervisor? See these tips to help you confirm whether your updated title makes sense based on your current job responsibilities.
File: Employee-Checklist-Confirming-Your-Job-Title-05.11.21.pdfThis form must be completed in order to be considered for a blue collar multi-shift transfer within your division. Divisional HR representatives for a specific vacancy no later than 4:30 pm on the deadline date listed on the Vacancy Notice form.
File: BCMS-Transfer-application-Form_update-10.02.20-1.pdfThis form must be completed in order to be considered for a blue collar multi-shift transfer within your division. Divisional HR representatives for a specific vacancy no later than 4:30 pm on the deadline date listed on the Vacancy Notice form.
Family Medical Leave Act form for Family
File: WH-380-F_FMLA-for-Family.pdfFamily Medical and Leave Act form for Employee
File: WH-380-F_FMLA-Form-for-Employee.pdf
The FP&M Extended Leadership Team (ELT) met on April 14, 2021.
Meeting highlights included an update on FP&M’s Engagement, Inclusion, and Diversity (EID) Plan, preparing for a “New Normal” as more in-person activities resume on campus, and efforts to support campus space needs as a part of UW–Madison’s post-pandemic plan.
Margaret Tennessen & Dar Ward – EID Committee Co-chairs
Dar Ward attended as a guest to kick off the ELT meeting with an update on Engagement, Inclusion, and Diversity (EID) Plan progress and updates. The plan has two components to address FP&M needs based on the 2020 employee EID Survey.
The EID 2020 Survey Action Plan has four main priorities:
The 2020-2021 EID Implementation Plan has been updated with plan activities to continue implementing in 2021:
ELT team members met in smaller groups for EID breakout sessions, with four goals in mind: 1) connect & reflect 2) share collective wisdom, 3) be inspired to dedicate time and take action within teams, and 4) begin the process (this work is ongoing). Consider:
Rob Cramer, Margaret Tennessen, Sue Fritts
Infection rates continue to rise in the counties surrounding us.
Brent Lloyd
Brent Lloyd introduced a work modalities and programmatic space needs exercise that supports the work explained in Rob Cramer’s 4/15 message to FP&M employees. This exercise will help to address FP&M and other campus space needs as a part of the university’s plan to look at work modalities post-pandemic.
“This is really our opportunity to review what has worked, what hasn’t worked.”
-Brent Lloyd
The Extended Leadership Team (ELT) at FP&M includes FP&M directors and their direct reports.
As campus announced earlier this month, furlough has been reduced by 1 day.
Please take steps to assure that you do not over-use furlough. See Take Action below.
If you do not know your furlough balance, please ask your supervisor or email payroll@fpm.wisc.edu.
Be sure to take furlough days by June 30, 2021 and enter furlough for approval no later than June 16, 2021.
With the new requirement, we realize that you may have future furlough time already planned or entered in your timesheet that would exceed the new furlough limits!
Please take action so that you do not over-use furlough time.
Once you know your furlough balance, choose what best fits your situation from the three scenarios below :
With the new requirement, there are bound to be some employees who have future furlough time already entered in the timesheet that would exceed the new furlough limits.
You have two options:
FP&M has worked with campus to develop a solution to this issue. No action is needed on your part.
If you have over-used furlough time and the furlough has already been processed, the solution depends on your employee type:
Please note that employees must still take any remaining furlough by June 30, 2021.
Academic Staff: you must enter your furlough early so that your supervisor has time to approve it by June 16.
University Staff Exempt and Crafts Workers: you must enter your furlough by the biweekly payroll deadlines.
Update on employee furlough program, Chancellor announcement 4/16; with translations
Furlough Chart (find how much furlough time you are required to take)
Supervisors: how to approve furlough
How to log furlough time – University Staff
How to log furlough time – Academic Staff
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If you received unemployment payments during 2020, you need form 1099-G from the Department of Workforce Development (DWD) when filing your taxes. The form will not be mailed. You may access it from the DWD website:
As a result of the UW System’s Split Benefits Project and Single Payroll Project, payroll and benefit deduction changes will occur for FP&M employees this year.
The changes will impact University Staff in April and Academic Staff in July. Learn more about how you can prepare for these changes.
Beginning in April 2021, UW System employees who are paid biweekly will have most benefits deductions divided evenly over the first two biweekly paychecks of each month.
Most deductions for benefits such as health, dental, vision, and life insurance will be split evenly over the first two biweekly pay periods of each month
In months when there are three pay periods, benefits deductions will not be taken from that pay period (except for Wisconsin Retirement System, Tax Sheltered Annuity 403(b) and Wisconsin Deferred Compensation 457 contributions)
Benefits deductions will be split evenly over two paychecks each month starting with your April 22, 2021 paycheck
If you have automatic payments set up (for example, mortgage, car loan, utilities, etc.):
Visit the Split Benefits Deductions webpage for the following resources:
Email questions to benefits@fpm.wisc.edu
In July 2021, the UW System will move all employees who are currently paid monthly to a biweekly payroll schedule. In addition, most benefits deductions will be divided evenly between the biweekly paychecks.
On July 30, 2021, you will receive a partial monthly paycheck for days worked between July 1-July 17.
Starting August 12, 2021, you will begin receiving biweekly paychecks every other Thursday (except on Legal Holidays).
Most deductions for benefits such as health, dental, vision, and life insurance will be split evenly over the first two biweekly pay periods of each month starting with your August 26, 2021 paycheck.
In months when there are three pay periods, benefits deductions will not be taken from that pay period with the exception of Wisconsin Retirement System, Tax Sheltered Annuity 403(b) and Wisconsin Deferred Compensation 457 contributions.
Visit the Single Payroll webpage to view the following resources:
Email questions to payroll@fpm.wisc.edu
At FP&M, career development resources have always been in demand. Now is the time to make the most of your semi-annual Performance Management & Development Program (PMDP) conversation with your supervisor.
By getting creative with our online training approach in a time when in-person training is not as accessible, we hope to assist your development planning options as an FP&M employee.
This January, make it a new year’s resolution to collaborate with your supervisor during your Midpoint Conversation and use the resources below to plan your development opportunities beyond the classroom.
It may have been awhile since you’ve looked at the Inside FP&M Performance Management web page. Resources and new learning opportunities are available. See what’s new! Go to web page.
This 15-minute course reviews the PMDP process from probation to annual cycle. Register
Includes descriptions of milestones, topics to be covered, and resources.
Take the 10-minute refresher course on the annual PMDP cycle for employees. Take Course
Review your milestones, topics to cover, and other resources.
Check out these resources for self-assessment, setting career goals, and planning career conversations with your supervisor:
At FP&M we believe everyone contributes to our success by building skills in 7 key areas. These Criteria for Success are used in annual performance reviews, but they are so much more!
These characteristics support every job at FP&M. In this section, we will be highlighting training and learning opportunities for different categories each month. There is also a great list on Inside FP&M Course Calendar Tool.
If an employee is unable to use either their personal holiday hours or vacation carryover balance during the COVID-19 pandemic, the employee will not lose those balances when they would typically expire: December 31, 2020 (for University Staff), or June 30, 2020 (for Faculty, Academic Staff, and Limited Appointments).
Instead, the employee’s personal holiday hours and/or vacation carryover balance will remain available until December 31, 2021 (for University Staff), or available until June 30, 2021 (for Faculty, Academic Staff, and Limited Appointments).
The University Staff Annual Leave Conversion is an opportunity to make a choice to bank unused vacation carryover or unused current year vacation. This needs to be completed by submitting the appropriate form no later than December 4, 2020. Read on to learn about your options, eligibility, and how to complete the Banked Leave Conversion form.
University staff employees can choose to convert banked leave via one of these options:
The options available depend on your eligibility.
University Staff* are eligible for different leave conversion options based upon their annual leave earning rate.
*Crafts Workers are not eligible to bank leave*
For more information, consult the Vacation HR policy.
After you know your leave conversion eligibility it is time to complete the annual Banked Leave Conversion Form. The banked leave conversion forms are available online at MyUW (my.wisc.edu) > Time and Absence > Leave Reports.
University Staff employees who have questions can watch this short (7 minute) video about the 3 main components of the Annual Leave Conversion Option Form and how to complete it correctly.
The video works best in Google Chrome, Microsoft Edge or Firefox (the video may not work in Internet Explorer).
The rating scale is meant as a best practice tool to aid managers and supervisors with the evaluation of employees.
File: PMDP-Rating.Scale_.pdf
This year the enrollment period is September 28-October 23, 2020, ending at 4:30pm 10/23. Remember to enroll or make changes to your 2021 benefits by 4:30 pm, Friday, October 23, 2020. (This is only needed if you want to make changes or enroll in benefits.)
1) Log into the MyUW portal at my.wisc.edu 
2) Go to the Benefit Information tile
3) Click on the Enroll link
Or, see the email you received from UWSystemhr@uwsa.edu to learn more and follow the instructions to enroll.
Annual Benefits Enrollment is the only time you can make changes to certain benefits without having an eligible life event (for example, marriage, birth, or divorce) or qualifying employment change during the year.
Please use the benefits enrollment checklist to help you prepare, guide, and act.
See what changes are allowed during Annual Benefits Enrollment (ABE).
See the UW-Madison Office of Human Resources’ Annual Benefits Enrollment website for additional information and online pre-recorded enrollment events, “Benefits 2021: What You Need to Know”.
Watch one of the enrollment events if you need additional guidance in navigating your benefits enrollment.