University Staff Accommodation Request Form
Complete this form and return to your FP&M Divisional Disability Representative (DDR).
File: University-Staff-Accommodation-Form-1.pdfEmployee Resources
Academic Staff Accommodation Request Form
Complete this form and return to your FP&M Divisional Disability Representative (DDR).
File: Academic-Staff-Accommodation-Request-Form-1.pdfFP&M Employee Handbook
The varieties of jobs within FP&M require a talented and diverse workforce. To be successful, we depend on all our employees to excel at customer service and to work collaboratively with other FP&M employees, faculty, staff, students, and the campus community. All employees are encouraged to be open to new ideas, learn from each other, and treat co-workers and customers with dignity and respect. We believe that a positive and enjoyable workplace is vital to the success of our employees, our organization, and the University.
File: FPM-Employee-Handbook.pdfCrafts Workers Health Insurance Changes 2022
Beginning January 2022, crafts workers will be eligible to receive the employer share of the monthly premium for State Group Health Insurance (like other UW System faculty and staff). The employer share amounts to approximately 88% of the total premium resulting in a much more affordable offer of health insurance. See frequently-asked question about these changes that take effect January 1, 2022.
File: Crafts-Workers-benefit-changes-FAQ-2021-09-FINAL.pdfAugust TTC forums for employees
Employees will have updated job titles and new position descriptions as part of the Title and Total Compensation (TTC) Project on November 7, 2021. Attend an employee forum to understand how this change will impact you in one of several sessions held on August 10 and 11, 2021. See event options:
Daytime Session – English/ASL | August 10, 2021, 10:00 – 11:00 AM
Daytime Session – Multilingual / Webex | August 10, 2021, 1:30 – 2:30 PM
Late-Night Session | August 11, 2021, 11:00 pm – 12:00 am
Get the word out
Supervisors and employees: please help get the word out and encourage employees and coworkers to attend by posting these flyers in common areas or using as direct handouts.. Flyers are available in:
- English
- Español / Spanish,
- Hmoob / Hmong
- བོད་ཡིག / Tibetan
- नेपाली / Nepali
- 中文 / Chinese
- as well as a flyer with the 6 languages.
Translations are also posted on the events page of the TTC Project website.
Benefits and Payroll reminders (June 2021)
Annual banked leave conversion eligibility and deadline for entry
Faculty, Academic Staff, and Limited employees with a 12-month appointment are eligible to bank unused vacation and vacation carryover into their Paid Leave Bank (formerly known as ALRA) if they have completed 10+ years continuous service or 120 months in service by June 30, 2021.
Eligibility
An employee is first eligible to bank up to 40 hours of vacation at the start of the fiscal year following 10 years of service and is allowed to bank up to 80 hours of vacation at the start of the 26th fiscal year of employment.
Faculty, Academic Staff, and Limited employees with a 12-month appointment are eligible to bank unused leave.
Timeline for Leave Conversion
Banked leave conversion entries for fiscal year 2020-2021 should be entered by September 30, 2021. Hours elected to be banked will first be deducted from vacation carryover balances that will expire on October 7th or the vacation balance on June 30th.
For questions please contact payroll@fpm.wisc.edu or review the Vacation Policy.
Vacation carryover deadline (University Staff)
University Staff have until the end of the calendar year (12/31/21) to use their vacation carryover.
Vacation carryover deadline extended (Academic Staff)
For Academic Staff, the vacation carryover deadline was extended to October 9th. Learn more about the extension here.
New bi-weekly payroll schedule
Academic Staff will move to a bi-weekly payroll schedule starting on July 18th. Check out the 2021 payroll schedule here.
Questions?
Please contact payroll@fpm.wisc.edu with any questions.
CPR/AE and First Aid Training
Brought to you by FP&M and the Division of Recreation and Wellbeing, this CPR/AED and First Aid training is a 4.5 hour session that teaches ways to recognize and respond appropriately to cardiac and breathing emergencies. Participants will also learn ways to give immediate care to a suddenly injured or ill adult until more advanced medical personnel become available.
By successfully completing this course, you will receive a valid two-year Adult First Aid/CPR/AED certification. Space is limited to 12 people and will be on a first-come first-serve basis.
CPR/AED/First Aid AVAILABLE TRAINING SESSIONS
Wednesday, August 18, 2021
8:00am- 12:30pm
Nicholas Recreation Center, Room assignment will be available in reminder email.
797 w. Dayton Street
Seats: 12
$75/person
Wednesday, October 13, 2021
7:00pm- 11:30pm
Nicholas Recreation Center, Room assignment will be available in reminder email.
797 w. Dayton Street
Seats: 12
$75/person
Wednesday, November 10, 2021
11:00pm- 3:30am
Nicholas Recreation Center, Room assignment will be available in reminder email.
797 w. Dayton Street
Seats: 12
$75/person
To register
- Complete the FP&M Training Request Form for Physical Plant or Non-Physical Plant.
- Submit the form to your supervisor for review and approval.
- After approval, your supervisor will mail/scan/email the signed form to FP&M Training email account (training@fpm.wisc.edu).
- We will send attendees registration confirmation email.
Please feel free to contact Tricia “Trish” Meinholz (tlmeinholz@wisc.edu or at 608-265-8096) if you have any questions.
Changes for Adobe Sign users
This is an important message for cardholders, and supervisors, and anyone who utilizes Adobe Sign for signing statements. Adobe Sign will no longer function unless departments pay for Adobe for the use of the Adobe Sign product.
Good news: there is a no-cost, alternative solution available to you that is provided by UW! It is called DocuSign.
How do we start using DocuSign to sign statements?
Please see this Knowledgebase information about DocuSign that is specific to our use case. To get started:
- Create an account with DocuSign.
- See the Wisconsin eSignature Admin Guide (DocuSign) to learn the basics of using DocuSign.
Please note that after you sign up it will take DoIT staff 24 business hours to process your new account request.
What happens if I don’t switch to DocuSign?
The FP&M Business Operations and Purchasing team has been informed that there have been, and will be, failures in using Adobe Sign for your signature on your statements. Please plan ahead by switching to DocuSign.
What is DocuSign?
DocuSign is a fast, reliable way to electronically sign documents and agreements on most devices, from almost anywhere in the world. It provides an alternative to printing, faxing and scanning. With millions of users worldwide, DocuSign processes one million+ documents daily, making its documents both widely compatible and widely accessible.
Pay Plan Updates
Pay Plan Effective Dates:
- University Staff (Bi-Weekly Pay Cycle): January 3, 2021 (January B)
- Academic & Limited Staff (Monthly Pay Cycle): January 1, 2021
Eligible Employees – employees in pay status as of:
- University Staff: November 22, 2020
- Academic & Limited Staff: December 1, 2020
- All Academic Staff, Faculty, Limited and University Staff
- Includes employees in probationary or evaluation period, or on LOA
- Does not include employees in non-eligible categories.
Not Eligible – Automatic:
- Student hourly employees (SH)
- Temporary Employees (CL)
- Represented Crafts Workers/Trades
- Employees not meeting expectations on their last performance evaluation
- Employees who have not completed required sexual harassment prevention training
- Supervisors who are not current on their employee performance evaluations
Living Wage Increase
- City of Madison Living Wage increase to $13.86
- UW–Madison increase effective date: 1/3/2021
- 2% Pay Plan increase will be applied after Living Wage Increase
General Wage Adjustment –Craftworkers
- Trades Council has asked for maximum allowable increase, 1.81%
- To date, their request HAS NOT BEEN APPROVED. Request still needs to go in front of Chancellor, Board of Regents and State Government for approval.
- Once FP&M HR receives an update (go / no go) on Trades increase, we will share with FP&M Management.
$15/Hour Minimum—Implementation
- UW-Madison will implement a $15/Hour minimum for:
- University Staff (Permanent & Fixed-Term Finite)
- Academic Staff (FP&M does not have any AS employees impacted)
- Student Hourly minimum remains $10.00 and Temporary Employee minimum remains City of Madison Living
- Wage Effective Date: January 17, 2021
- FP&M HR working with Finance Team to identify compression issues and establish new starting minimums. More to come on this topic.
Single Payroll Project Update
- UW System-wide initiative to standardize System payroll by moving all employees to the current biweekly payroll cycle.
- Project will split most benefit deductions evenly over the biweekly paychecks making benefit premiums more predictable and manageable for employees.
- Implementation date changed from January 2021 to July 18, 2021.
- The July 2021 implementation date provides additional time for communication, employee education, and preparation to help ease the transition to the new pay schedule and occurs in a month with three biweekly pay periods.
Federal Emergency Paid Leave Provisions Set to Expire Dec. 31
Important News available in supported languages:
Important News • Noticias importantes • Xov Xwm Tseem Ceeb • གལ་་གསར་འར། • 重要新闻 • महवपणर्
ू सचना
The Families First Coronavirus Response Act (FFCRA) was enacted on April 1, 2020, and provided paid leave entitlements to qualifying employees who were unable to work or telework for specific COVID 19- related reasons. (Telework is defined as work you perform while you are at home or at a location other than your normal workplace.)
These paid leave provisions are set to expire on December 31, 2020.
After December 31, 2020, employees who are unable to work or telework for COVID 19-related reasons will continue to have a variety of leave options available to them. However, employees will need to use their own accrued leave during their absences in order to receive pay.
More information is available at hr.wisc.edu/covid19/emergency-leave. If you have questions, please speak with your supervisor or human resources department.
View Document
Federal Emergency Paid Leave Provisions Set to Expire 12-31-20
The Families First Coronavirus Response Act (FFCRA) was enacted on April 1, 2020, and provided paid leave entitlements to qualifying employees who were unable to work or telework for specific COVID 19- related reasons. (Telework is defined as work you perform while you are at home or at a location other than your normal workplace.) These paid leave provisions are set to expire on December 31, 2020. After December 31, 2020, employees who are unable to work or telework for COVID 19-related reasons will continue to have a variety of leave options available to them. However, employees will need to use their own accrued leave during their absences in order to receive pay.
File: Federal-Emergency-Leave-Program-Expiring-ESHTCN.pdfPMDP Rating Scale
The rating scale is meant as a best practice tool to aid managers and supervisors with the evaluation of employees.
File: PMDP-Rating.Scale_.pdfAnnual Benefits Enrollment Ends 10/23/20
September 28–October 23, 2020
This year the enrollment period is September 28-October 23, 2020, ending at 4:30pm 10/23. Remember to enroll or make changes to your 2021 benefits by 4:30 pm, Friday, October 23, 2020. (This is only needed if you want to make changes or enroll in benefits.)
How to Complete Benefits Enrollment
1) Log into the MyUW portal at my.wisc.edu 
2) Go to the Benefit Information tile
3) Click on the Enroll link
Or, see the email you received from UWSystemhr@uwsa.edu to learn more and follow the instructions to enroll.
Annual Benefits Enrollment is the only time you can make changes to certain benefits without having an eligible life event (for example, marriage, birth, or divorce) or qualifying employment change during the year.
- Changes made during this period will be effective January 1, 2021.
- Certain benefits offered to UW–Madison employees require re-enrollment each year.
Benefits Enrollment Checklist
Please use the benefits enrollment checklist to help you prepare, guide, and act.
What Changes are Allowed?
See what changes are allowed during Annual Benefits Enrollment (ABE).
Annual Benefits Enrollment website (OHR), calendar of events
See the UW-Madison Office of Human Resources’ Annual Benefits Enrollment website for additional information and online pre-recorded enrollment events, “Benefits 2021: What You Need to Know”.
Watch one of the enrollment events if you need additional guidance in navigating your benefits enrollment.
Annual Benefits Enrollment Begins 9/28/20
September 28–October 23, 2020
Annual Benefits Enrollment is the only time you can make changes to certain benefits without having an eligible life event (for example, marriage, birth, or divorce) or qualifying employment change during the year. This year the enrollment period is September 28-October 23, 2020.
- Changes made during this period will be effective January 1, 2021.
- Certain benefits offered to UW–Madison employees require re-enrollment each year.
Benefits Enrollment Checklist
Please use the benefits enrollment checklist to help you prepare, guide, and act.
What Changes are Allowed?
See what changes are allowed during Annual Benefits Enrollment (ABE).
Annual Benefits Enrollment website (OHR), calendar of events
See the UW-Madison Office of Human Resources’ Annual Benefits Enrollment website for additional information. There you will find a calendar of online enrollment events, “Benefits 2021: What You Need to Know” starting October 1, 2020.
Attend one of the enrollment events if you need additional guidance in navigating your benefits enrollment.
Facilities Operations Continue During Two Weeks of Remote Instruction
See the Chancellor’s message sent to all employees on September 9, 2020.
(Translated versions of the chancellor’s message available: 中文 Chinese | Español | Hmoob | नेपाली Nepali | བོད་སྐད Tibetan)
See an updated list of building closures during temporary 9/10-9/25 operational status on FP&M’s status page)
What does this mean for FP&M employees?
On-site operations will continue, as they have done throughout this pandemic. FP&M employees should continue to report to work as scheduled, whether on-site or remote, unless they are instructed otherwise by their supervisor. If you have been working remotely, continue to do so.
Chancellor Blank has also announced a 14-day emphasis on health and safety protocols due to a rise in cases in the campus community.
Learn more details in the chancellor’s 9/9 announcement message.
StayWell Health and Well-Being Activities
The Well Wisconsin Program and StayWell offer resources to help you lower your health risks and support you in achieving your health and well-being goals.
UW employees, retirees, and their spouses who are currently enrolled in the Wisconsin State Group Health Insurance plan are eligible to participate in the Well Wisconsin program.
You can earn an incentive when you complete a health screening, a health assessment, and one StayWell well-being activity. Learn more on the the OHR Health Screenings and Well Wisconsin web page.
Complete 3 steps by October 9, 2020
Step One: Complete your health screening
Complete a health screening by attending an on-site health screening hosted by your employer or by visiting your health care provider.
Step Two: Complete your health assessment
The health assessment can be found on the StayWell Wellness Portal. Request a paper assessment by contacting the StayWell HelpLine at 800-821-6591.
Step Three: Complete one well-being activity through StayWell
You can choose from a number of activities that will improve your health and well-being. For a list of well-being activities that qualify for the incentive, visit the StayWell Wellness Portal.
For language support or questions, please contact StayWell at 1-800-821-6591.
Annual Benefits Enrollment Preview
This year’s annual enrollment period is September 28 – October 23, 2020. See a preview of the Annual Benefits Enrollment (ABE).
Well-Being App: Healthy Minds Program
During this challenging time, we encourage you to take care of your mental and physical health. Healthy Minds Innovations, the external nonprofit affiliated with UW–Madison’s Center for Healthy Minds, recently launched a well-being app that is now freely available to individuals in light of the COVID-19 crisis. The app, called the Healthy Minds Program, is a digital well-being tool backed by decades of science at UW.
The program, available in English, can be found in all countries that have access to the App Store and Google Play Store.
You can download and access the program through Healthy Minds Innovations at https://tryhealthyminds.org/
Medical FSA & Dependent Care FSA Updates
On June 29th, the Group Insurance Board (GIB) approved the following flexibility granted by the IRS due to the COVID-19 pandemic:
- Participants can make a mid-year change to the Flexible Spending Accounts (FSA) and Dependent Day Care Accounts without a qualifying life event.
- Participants enrolled in the Health Care FSA and Limited Purpose Health Care FSA can now carry over $550 for 2021. This is an increase of $50.
When can an employee make changes to these accounts?
- July 1, 2020 – August 31, 2020
Which employee(s) can make changes to these accounts?
- Currently enrolled employees have a one-time opportunity to increase or decrease* their annual contribution.
When is the increase or decrease to their elections effective?
- The first of the month on/following the receipt of the Election Change Request
*Employees may only decrease their annual contribution to the amount already contributed or spent year-to-date, whichever is greater.
How should an employee initiate an increase or decrease to their election(s)?
- To make a change, an employee should complete the Election Change Request Form.
- In the ‘Reason for Request” section, they should check “COVID-19”.
- Submit the complete Election Change Request Form to their local Payroll & Benefits Specialist (P&B)
- The P&B should then upload the Election Change Request Form to BOX no later than August 31, 2020 for approval and processing.
What will happen to unused DCFSA contributions?
- At this time, the current guidelines are still in effect at UW-Madison for Dependent Care FSA (DCFSA) year-to-date contributions.
- Refunds for and/or roll over of unused year-to-date contributions are not allowed.*
- The year-to-date contributions must be used prior to end of day 12/31/2020 or in cases of termination prior to 12/31/2020 – the last day of the month in which the last deduction occurred.
- If funds go unused by 12/31/2020 (or month of last deduction), the funds will be forfeited.
*If this guideline should change, we will notify HR Reps / HRS Coord. as soon as possible.
Celebrating Pride Month
We celebrate LGBTQ Pride Month annually in June. As we continue to celebrate and work toward equal opportunity for lesbian, gay, bisexual, transgender, and queer (LGBTQ) people, we look to our many resources including the UWPD’s very own “Pride Team” on campus. We can also reflect on our shared history: as catalogued by the UW Archives, while considering the role of Black trans people in the movement as explained by the UW School of Social Work.
As Chancellor Rebecca Blank and Vice Chancellor Lori Reesor stated, “Equality and inclusion are cornerstones of our core values at UW, and we recognize there is still much work to be done. On campus, that means making this a place where our LGBTQ+ community feels fully included and at home. Off campus, that means sending our alumni out into the world to advocate for the full human and political rights of all people.”
Black trans activists at the heart of Pride
Fifty-one years ago, on June 28, a protest that began outside a bar in New York City that helped spark change. We pause to reflect on these important insights from the UW School of Social Work on the important contributions from Black trans people:
“June is designated Pride month, a time for us to reflect, celebrate progress, and advocate for continued LGBTQ rights. But this year, Pride is different in many ways (….) now is a more important time than ever to remember the Pride Movement’s roots and acknowledge that Pride would not exist if it weren’t for the efforts of Black LGBTQ activists. Protesting police brutality and demands for equality were at the heart of the Stonewall riots in 1969 and leading the way were Black trans activists like Slyvia Rivera & Marsha P. Johnson.”
– Lynette Studer and Amanda Ngola, Co-chairs, Committee on Diversity
Stephanie Robert, Professor and Director
Local LGBTQ history
It is true that the Stonewall riots helped to make other important advancements possible. As we celebrate this month, we can also look back at our history of LGBTQ life in Madison and Dane County.
Beginning with a few oral histories, this UW-Madison Archive collection features a diverse array of materials and voices from the LGBTQ community. Explore the collection for oral histories, personal papers, photographs, ephemera and organizational records related to LGBTQ life in Madison and Dane County from the 1940s to the present.
UWPD Pride
This history and continued support for LGBTQ people recognized as a part of everyday life on campus, including the University of Wisconsin–Madison Police Department (UWPD.) As a leader in progressive policing and community engagement, UWPD is proud to have it’s very own “Pride Team.” This is a group that helps “further our department’s mission of inclusion to our expansive campus and surrounding community.”
FP&M wishes everyone a safe and happy Pride month.